As the Branch Administrator, you will play a crucial role in the efficient and effective operation of our branch. You will be responsible for managing a variety of administrative tasks, providing support to the general manager and the larger team, ensuring that prescribed processes and procedures run smoothly. You will report directly to the Director of Administrative Support Services who will support and guide you to success in this role. Your organizational skills and attention to detail will be vital in maintaining our standards and driving desired organizational outcomes.

Billing Specialist Responsibilities

• Support the organizations accounts payable/purchasing process
• Support the AP team with correct coding to ensure proper job costing and allocation of expenses.
• Provide new vendor documents to the A/P team prior to purchasing goods and/or services.
• Coordinate with vendor, suppliers, subcontractors in the exchange of needed information
• Ensure accurate job costing is captured with systems
• Preparing and reviewing month-end and monthly close material as directed by the DASS and General Manager
• Assist sales and Account Management team with preparing client proposals, contracts, and correspondence
• In coordination with the Billing Specialist ensuring that all specific job costs are reflected correctly within ERP system and answer any questions the A/R team may have in a timely fashion to ensure accurate and speedy billing to our clients.
• Other responsibilities would include, but not limited to, office management, document & record keeping, team/vendor/client communication, and other tasks to support the team in general

Billing Specialist Requirements

• 2- or 4-year degree in business or a related field and/or a minimum of 3 years experience in a business office with accounting related responsibilities
• Understanding of standard accounts receivable concepts, practices, and procedures
• Previous experience using an ERP system, Aspire preferred
• Advanced MS Excel skills with demonstratable experience using analytical features including Pivot Tables & VLOOKUP functions
• Excellent communication skills both written and verbal
• Strong interpersonal and team working skills
• Strong math, analytical and problem-solving skills
• Ability to manage multiple projects concurrently
• Ability to meet time sensitive goals and achieve results in a dynamic work environment

Outworx Group and its family of companies is an EEO/AA Employer. All qualified individuals, including minorities, females, veterans, and individuals with disabilities, are encouraged to apply.

This organization participates in E-Verify. For more information on E-Verify, please contact DHS at 888-897-7781 or www.dhs.go/E-Verify

Company Benefits

We offer our benefits eligible associates a comprehensive benefits package that includes medical, dental & vision insurance, a 401k plan with company match, basic life insurance, disability & accidental death, short- and long-term disability, along with additional voluntary products. We also offer accrued paid time off to eligible associates.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, seasonal or casual. Benefits eligibility is determined by local and federal legislation including, but not exclusively, ACA & ERISA guidelines.