Position Summary

The Invoice Specialist will act as direct support to field operations by coding and reviewing Accounts Payable invoices. This role will require administrative Accounting oversight of multiple vendors to uphold the standards defined by the Company for invoice accuracy, consistency, and payment cycles.

Essential Duties and Responsibilities

• Responsible for processing all third (3rd) party water invoices, such as, water hauling labor, equipment rentals, etc. within Oildex ADP OpenInvoice system.
• Constantly search for efficiency and improvements within the invoicing process. Track invoicing trends that lead to efficiencies in trucking operations.
• Implement new processes and train new and existing vendors on current or amended invoicing guidelines and expectations.
• Track and understand all contract and work order pricing, and associated changes to ensure proper billing allocation.
• Track saved non-billable time and report spend reduction to Financial team for budget amendments.
• Collaborate with the Financial team on completing gap analysis for operational expense summaries and assist with monthly accrual review.
• Provide daily guidance to vendors on which accounts and Authorization for Expenditures (AFE) to bill for proper and accurate financial allocation.
• Provide weekly reminders to Water Operations team members that have time sensitive and overdue invoices in their queue.
• Act as the point of contact to all vendors, regarding invoice related questions.
• Serve as the point of contact to reconcile processed work by verifying entries and comparing system reports to balances.
• Research and resolve pending or outstanding invoices. Investigate more complex billing circumstances or invoice disputes for vendors that do not meet the verification guidelines.
• Effectively communicate with Midstream business units and other internal functional groups on matters concerning vendor billing questions, status, or concerns.
• Develop and maintain effective working relationships with customers, vendors, consultants, management, and employees to achieve timely submission of invoices.

Other Duties and Responsibilities

Perform other duties as assigned.

Qualifications

Required Education, Experience, Licensure

• High School Diploma or equivalent.
• Two (2) years or more of Accounts Payable, invoice processing or related experience.

Preferred Education, Experience, Licensure

• Associates Degree in Accounting, Finance, or Business related field.
• Four (4) years or more of Accounts Payable, invoice processing or related experience.

Required Core Competencies Knowledge, Skills, and Abilities

• Knowledge of Fleet Management GPS Tracking Software, scheduling, reporting and alerts associated with water hauling which is used during the review process.
• Working knowledge of Microsoft Office Suite with proficiency in Excel including Pivot Tables, Look-ups.
• Good knowledge of common Accounts Payable processes for different types of invoices including utilities, purchase orders, and standard non-purchase orders.
• Able to work independently, with guidance when required and exercise good judgment when completing tasks.
• Good mathematical and problem solving skills to be able to make accurate calculations, identify, and resolve errors.
• Ability to establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
• Able to speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
• Able to work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Able to assess situations to determine the importance, urgency and risks, and make clear decisions.
• Ability to set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities.
• Self-motivated and assertive that is comfortable in open discussion with various personality ranges.
• Basic knowledge of Enertia and / or ADP OpenInvoice software, preferred.

Supervisory Responsibilities

Functions as an individual contributor with no supervisory responsibilities.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Job is performed in an office setting with exposure to computer screens and requires regular use of a computer, keyboard, mouse, and multi-line telephone system.
• The noise level in the work environment is usually quiet.
• Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Physical Demands

• The employee is regularly required to sit, stand, walk, and reach with hands and arms.
• The employee will minimally lift, push, carry and / or move up to 25 pounds.

Travel Requirements

Minimal travel may be required to other locations.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job.

Rather, they are intended only to describe the general nature of the job.

Last updated : 2024-06-11