Our programs employ the best practices in the industry and we employ them with the highest level of excellence that we know how. We seek constant improvement; improvement requires change. Therefore, change is the normal way of life in how we serve our clients and do business.

Values:

At the West Virginia Coalition to End Homelessness, we believe in what we do. People matter. People don't have roofs over their heads. People don't have doors that lock. We don't think that's the way things should be, and we are doing our best to stop it. Everyone at WVCEH has a part to play in ensuring people who are experiencing homelessness are stabilized in housing quickly and permanently.

Position Summary:

The Finance Specialist will work as part of the Finance Department, reporting to the Finance Director. The Finance Specialist will provide support to the management of the administrative office, the direct services team, and office visitors by handling a variety of administrative tasks related to the day-to-day business operations of the organization. Candidate must enjoy implementing effective and efficient financial systems, and thrive when working as part of a committed team of nonprofit professionals whose mission is to strengthen the collective voice, leadership and capacity of nonprofits to enrich the lives of those experiencing homelessness or housing crises in WV. An ideal candidate is detail-oriented and able to manage fast-paced and complex deadlines and excels in the areas nonprofit financial administration and management. In addition to the unique challenges and extraordinary rewards of our work, Coalition staff currently enjoy a rich benefits package, including Paid Time Off, Holidays, retirement and health insurance options.

Primary Responsibilities/Essential Job Duties:

• Ensure financial systems and procedures are conducted in compliance with Generally Accepted Accounting Procedures (GAAP) in accordance with agency fiscal policies, and all other applicable local, state, and federal regulations and laws.
• Maintain appropriate segregation of duties and other internal controls.
• Record funds received and expenses paid in respective project funds/classes within QuickBooks
• Pay bills/invoices, prepare payments to consultants (domestic and international).
• Review and reconcile accounts payable transactions and activities.
• Process and oversee accounts receivable transactions and activities.
• Process and perform activities related to cash flow, bank account reconciliation, and month-end expense allocation.
• Maintain journal entries for deferred and prepaid transactions.
• Maintain sub-grant funding release schedules, and process monthly and quarterly sub-grant releases.
• Assist in the production of financial statements, program dashboards and supporting narrative analysis for regular meetings with the Finance Committee, Board, and Management Team as needed.
• Reconcile petty cash account.
• Support the annual audit process through paperwork preparation, footnote preparation, assisting auditor in 990 filing and respond to other auditor requests.

File Management

• Maintain hard-copy filing system within the WVCEH office, electronic Box filing system.
• Maintain electronic financial records in Quickbooks online.
• File appropriate documentation, in a timely manner following the set procedures in the WVCEH Standard Operating Procedures Manual.
• Assist in the preparation of regularly scheduled reports, audits and federal/state monitoring.

PHYSICAL / ENVIRONMENTAL DEMANDS: This position is described as light/sedentary physical activity performing non-strenuous daily activities of an administrative nature. The noise level is moderate, as typical of a business office setting with computers, printers, traffic lights and phone conversations.
Equipment Used: Photocopiers, Scanners, Desktop Computer and phone-systems.

Materials Used: Office supplies (e.g., bond paper, correction fluid, markers, toner).

Noise: Moderate noise.

REQUIRED CERTIFICATIONS/EXPERIENCE

• 2 or 4 year degree in Accounting or Finance or related field required
• The successful candidate will be a highly motivated self-starter with at least 2 years of demonstrated experience working within a finance department or equivalent position.
• Advanced understanding of records, grant accounting, billing to ensure compliance with 2 CFR 200 General Accounting Principles.
• Master multi-tasker with excellent communication skills and upbeat attitude.
• Excellent time management skills
• Ability to maintain confidentiality and security.
• Prior experience using QuickBooks Online required
• Must be comfortable with computers, general office tasks, and have experience with MS Office Suite.
• Professional, mature demeanor with a genuine desire to meet the needs of others.
• Reliable transportation and ability to work on-site daily at administrative office location required.

Job Type: Full-time

Pay: Up to $20.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work setting:

• In-person
• Office

Education:

• Associate (Required)

Experience:

• QuickBooks: 2 years (Required)

Ability to Relocate:

• Bridgeport, WV 26330: Relocate before starting work (Required)

Work Location: In person