*See full posting on IWU website and follow application instructions as outlined. For full consideration, an IWU application must be submitted.

This position provides administrative support to Educational Studies (ES), International Office (IO), World Languages, Literatures and Cultures (WLLC) and International Global Studies (IGS). This is a full time, on-campus position. Generous benefits include health, retirement, considerable time off and access to multiple tuition scholarship programs for employees and dependents.

Responsibilities:

• General administrative support for departments and teaching licensure; create and maintain confidential student files, evaluations and contracts; data collections and management for licensure and assessment; assist in course projections; attend regular meeting with full Admissions team; maintenance of student handbooks; serve as key coordinator for CLA building; coordinate IT and physical plant requests; provide support to student organizations (Aspiring Educators, KDP, Golden Apple and honor societies); attend department meetings as necessary
• Marketing, event planning and social media outreach for ES, IO, WLLC, and IGS; conceive, develop and implement marketing ideas to promote the departmental programs and general internationalization efforts; design marketing materials, including brochures, posters and other print media; plan and coordinate event; manage social media and website maintenance specific to these departments
• Financial and budgeting for ES, WLLC and IGS; monitor budget including endowed professorship; process reimbursements, stipends and vendor payments; pay bills and transfers; manage transaction on department visa cards and expense records; assist in forecasting budget needs for departments
• Hire, train and supervise student workers for ES, WLLC, IO and IGS; train student workers so they are capable of working with variety of professors, students and university offices; assign projects to student workers and supervise ongoing projects; manage time cards and student worker schedule; conduct year-end evaluation for each student worker

Requirements:

• Associate’s degree preferred; combination of education and professional experience may substitute for degree
• Minimum of one year related office experience; knowledge of budgeting and some marketing
• Proficiency in MS Office and Google Suite; design software like Canva preferred

Application Information:

Please download and return the required application . Feel free to also include a cover letter, resume, and contact information for three professional references. Review of applicant materials will begin immediately; position is open until filled. Submit to:

Illinois Wesleyan UniversityHuman Resources, Holmes 2091312 N. Park StreetBloomington, IL 61701

Phone: (309) 556-3536Fax: (309) 556-1710

The final candidate will pass a pre-employment background investigation.

Level 18 ($18.90/hr)

Illinois Wesleyan University does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must reside and be legally authorized to work in the United States at the time of hire; maintain work authorization throughout the employment term.

Illinois Wesleyan University is committed to recruiting, supporting, and fostering a diverse, inclusive, and civil community of outstanding faculty, staff, and students. We seek candidates who have a demonstrated commitment to supporting and further building our community in these dimensions. Illinois Wesleyan University is an EEO Employer. Illinois Wesleyan University’s sexual misconduct policy may be accessed at https://www.iwu.edu/title-ix/sexual-misconduct-policy.html. Illinois Wesleyan University is an equal opportunity employer committed to diversity and inclusive excellence; details at www.iwu.edu/diversity.

Job Type: Full-time

Pay: $39,312.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Have you already completed and emailed the required IWU employment application to hr@iwu.edu? For full consideration you must complete this.

Education:

• Associate (Preferred)

Experience:

• Office management: 1 year (Required)
• Events management: 1 year (Preferred)
• Budgeting: 1 year (Preferred)
• Canva: 1 year (Preferred)
• Google Suite: 1 year (Required)
• Microsoft Office: 1 year (Required)

Work Location: In person