13 Jobs in Alameda, CA
UNITED MECHANICAL is Hiring an Office Administrator Near Alameda, CA
The most distinctive aspect of working at United Mechanical is our vibrant culture and spirit of innovation. You will work side by side with company leaders and industry pioneers who have extensive knowledge and experience. We are a diverse, ambitious team excited about what we do. We have developed a work environment that allows every employee to have job satisfaction while providing the best quality products and services available on a profitable basis. We are committed to hiring and developing the best in our industry. We offer competitive compensation and lots of opportunities for career growth!
Health Benefits
Our benefits package includes medical, dental, vision, disability insurance, company-paid life insurance, and much more!
Paid Time Off
Employees are eligible for Paid Time Off as well as paid holidays.
401(k)
Our competitive retirement plan includes a generous 100% company match up to 4% of contribution.
Together, we have a dynamic, fun, inspiring work environment where we can be ourselves and grow each day. We work hard and play hard. Our culture encourages, supports, and celebrates our diversity. Come join us!
Overview
The Alameda Office Administrator position requires a multi-tasking individual to ensure smooth functioning of the office and supporting Project Management with administrative tasks.
Location: Alameda, CA
Reports to: Corporate Office Manager
Responsibilities
Office Operations
- Manage/Coordinate/Buy all office supply needs
- Coordinate with vendors and IT for computers, printers, and other issues
- Coordinate General Facilities Management, FedEx, Front Desk, paper shredding, etc., Specialty Supply Management – office furniture and Administration Management
- Oversee spare vehicles in the Alameda location
- Clean/prepare cubicles for new hire
- Plan & coordinate office events
- Shipping/Receiving in the warehouse and organize
- Distribute/organize swag
- AVID approvals & reconcile office credit card
- Prepare/coordinate New Hire packets
- Notarize documents
Project Management Support
- Issue and coordinate project/service construction bids and maintain the bid board
- Process and coordinate project construction Prequals
- Administrative support on printing & compiling kick-off binders
- Coordinate vendor lunch & learn and internal project meetings
- File Preliminary notices on service/project construction
- Send weekly job list and pending bids
- Distribute weekly cost distribution summary to the Project Management team and leaders
Qualifications
- Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- Excellent written and verbal communication skills
- Ability to multi-task, organize, and prioritize work
Job Summary
Full Time
Specialty Trade in Construction
$143k-189k (estimate)
05/27/2024
06/12/2024
unitedmech.com
NOTTINGHAM, NH
100 - 200
1976
Private
JEFFREY SCOTT PARADIS
$10M - $50M
Specialty Trade in Construction
Related Companies
The job skills required for Office Administrator include Microsoft Office, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Administrator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Administrator positions, which can be used as a reference in future career path planning. As an Office Administrator, it can be promoted into senior positions as an Administrative Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrator. You can explore the career advancement for an Office Administrator below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrator job description and responsibilities
The office administrator will work closely with staff to provide administrative support and delegate tasks to members of the administrative team to facilitate efficient workflow.
01/16/2022: Santa Cruz, CA
Office administrators are responsible for administrative and organizational tasks, and they make sure that employees remain focused on assigned tasks.
02/16/2022: La Crosse, WI
Office Administrator ensures general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning.
01/18/2022: Portland, ME
The Office Administrator is ensuring the security of office records/classified materials, equipment and office machines.
01/09/2022: Twin Falls, ID
The Office Administrator prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications.
02/20/2022: Provo, UT
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrator jobs
Office Administrator must possess adaptability to work under pressure.
12/28/2021: York, PA
Must be proficient with technology (Google Drive, MS Office, etc.).
02/26/2022: Newport News, VA
To become a Office Administrator he/she must have the ability to use a desktop computer and office suite software packages.
12/15/2021: Canton, OH
Proven experience as an office administrator, office assistant or relevant role.
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Excellent knowledge of MS Office and office management software (ERP etc.).
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Step 3: View the best colleges and universities for Office Administrator.
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