The Downtown Miami Office of Stearns Weaver Miller Weissler Alhadeff & Sitterson, P.A., is seeking an experienced full time Legal Assistant with a minimum of 5 years of experience working in a medium to large law firm. The Legal Assistant will support multiple attorneys in our Ad Valorem Tax group in various administrative capacity, including but not limited to the responsibilities outlined below. Learn more about us at stearnsweaver.com.

Responsibilities

• Assist attorneys with day to day tasks
• Format, edit, and proofread legal documents
• Assist attorneys and Real Estate Analysts to prepare packages for hearings
• File legal documents with state courts (e-filing knowledge is a must)
• Organize, update, and maintain paper and electronic client files
• Assist in maintaining internal Ad Valorem database (VAMS)
• Maintain attorneys’ calendars, including scheduling appointments, conference calls, Zoom calls and calendaring hearing deadlines
• Perform a variety of administrative functions such as, conflict checks, opening new matters, closing matters, preparing engagement letters, creating and filing expense reports, entering attorney time, making travel arrangements, and assisting with business development and firm projects
• Ensure that the clients’ billing requirements are correctly set up
• Review and edit paperless pre-bills, ensure they are ready for attorneys’ review and approval

Qualifications

• Minimum of 5 years of experience as a legal assistant of which 3 years are in Commercial Litigation and two years with property taxes
• Knowledgeable in the process of Ad Valorem law, a plus
• Experience with state court procedures and e-filing requirements, a must
• Excellent interpersonal skills (ability to communicate effectively, listen, and be dependable)
  • Ability to work in a collaborative team environment but can also work independently
• Demonstrates accuracy, is analytical and detail oriented
• Must have excellent proofreading and document formatting skills
• Must have excellent organizational skills
• Strong in WORD, Adobe and Excel
• Familiarity with using an electronic document management system, such as I-Manage
• Welcomes learning new technology and skills
• High degree of initiative and ability to plan, prioritize and manage multiple tasks
• Ability to work under pressure
• Must be able to work overtime, as needed
• Must be willing to work onsite

Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.