MANAGEMENT ASSISTANT

General Purpose:

Performs a wide variety of administrative work, including but not limited to customer service, billing for services, owner changes, sewer permits, work orders, deposits, lab billing, payroll and accounts payable.

Supervision Received:

Works under the direction of the Office Manager.

Essential Duties and Responsibilities:

Provides assistance to the Office Manager in the accounts payable department by entering invoices, printing and mailing checks, and filing.

Provides assistance to the Office Manager in the HR department by typing application form and job descriptions, receiving applications, setting up interviews, assisting with background checks.

Does the billing for lab clients and assists the Office Manager in preparing lab results.

Provides assistance in the front office with customer service, phones, work orders, and mailing the bills.

Updates map and files new home permits.

Order and keep track of office supplies.

Prepares bank deposits as necessary.

Assists in serving 48-hour disconnect notices, information door hangers, and yellow disconnected signs.

Other duties as assigned.

Desired Minimum Qualifications:

Education and Experience:

High School Diploma or GED, valid Arizona Drivers License with proof of a satisfactory driving record. Any combination of training or experience ,which demonstrates the potential ability to perform the duties of the position.

Necessary Knowledge, Skills and Abilities:

Knowledge of principles, methods and practices of accounting and financial record keeping.

Knowledge of data processing methods, equipment and principles, including applications and uses of software packages.

Ability to communicate with others, both verbally and in writing.

Ability to establish and maintain effective working relationships with employees, officials and the general public.

Ability to prepare, if necessary, comprehensive and concise written reports.

Special Requirements:

Arizona driver’s license and satisfactory driving record.

Tools and Equipment Used:

Computers, calculator, telephone, copy machine, fax machine, postage meter, and motor vehicle.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, hear and walk.

The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderately quiet.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Work Week:

The work week as well as the work hours are subject to change as work conditions and/or requirements change.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person