Salary: $30.11 - $33.22 Hourly
Location : Shoreview, MN
Job Type: Regular - Part Time
Job Number: 202400009
Department: Human Resources
Opening Date: 04/22/2024
DESCRIPTION
The City of Shoreview is accepting applications for a part-time Human Resources Tech to assist with recruitment, associate employee personnel files, on-boarding, records maintenance, employee events, safety record tracking, and other human resources functions. This is a highly detailed position that requires strong organizational skills and the ability to work with and organize a high volume of complex data.
DUTIES INCLUDE

• Maintains confidential integrity of employee personnel records and other human resources documents.
• Provides general HR support including data entry, processing invoices, conduct research, filing, word processing, spreadsheets, record maintenance, etc.
• Backs up the full-time HR Tech with recruitment which includes, preparing/updating job postings, coordinate recruitments, manage applications, schedule interviews, follow-up with applicants, coordinate with hiring supervisors, etc.
• Attends Safety Committee meeting and takes minutes to post at designated locations.
• Issues and accepts a wide variety of forms and documents and reviews for accuracy and completeness.
• Conducts/processes background checks and I-9 paperwork in compliance with applicable laws.
• Purges records and documents according to City retention schedule.
• Assists with drug testing program by scheduling testing and coordination of facility reservation.
• Assists with new hire orientation process
• Assists in planning employee events such as the annual food drive, week of giving, appreciation picnic, etc.
• Accurately responds to employee, applicant and other inquiries. Solves routine problems.
• Prepares/distributes recruitment/advertising materials.
• Monitors and maintains required safety training for staff.
• Verifies Neogov is up to date with hires, rehires and terminations.
• Enters new employees, rehires and terminations in the payroll (BS&A /cloud) system.
• Takes required actions on all Neogov emails daily.
• Serves as back up for building forms in Neogov, setting up workflows and processes where needed.
• Collaborates with the Human Resources Director to organize and conduct established training programs for staff development.
• Other duties and special projects as assigned.

This list is not intended to include all essential job functions, but is representative of the typical job duties.
Note: This position requires regular and reliable attendance, the ability to concentrate and manage multiple priorities with frequent interruptions, strong written and verbal communication skills, strong customer service skills, and the ability to work well with others in a team.
QUALIFICATIONS

Minimum Qualifications:

• One year of human resources/benefits/administrative support experience
• Basic proficiency in word processing and spreadsheets
• High School diploma or equivalent
• Experience with HRIS Systems

Desired Qualifications:

• Experience with Safety record tracking process/programs
• Additional human resources office support experience
• Experience with NeoGov software
• Experience in a city or county human resources or payroll office

OTHER
Hours: 25 hours/week: option of working 4 days/week (must include Fridays) or 5 days/week. This position is eligible to work remotely one day per week.
Hiring Wage Range: $30.11 - $33.22 per hour. This position is eligible for partial benefits.
Deadline: Open until filled. First consideration given to applications received by Monday, May 6, 2024 .
SUPERVISION OF OTHERS: None
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Employee is frequently required to sit, talk, listen and hear; continuously use hands/fingers dexterously; and on occasion reach with hands and arms, stand, walk, stoop, kneel and/or crouch in the performance of the job. Exerting up to 10 lbs. pounds of force periodically and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects, including the human body.
Duties of the job are primarily administrative in nature performed in an office environment. The physical and environmental hazards and risks associated with the job can be characterized as minimal.
The City of Shoreview is an Equal Opportunity Employer. We are committed to building a culturally diverse workforce and encourage all qualified candidates to apply.
The City of Shoreview offers disability insurance, paid annual leave and holidays (pro-rated), and a retirement program.
01

Please assist us in evaluating your skills and abilities by completing this supplemental questionnaire. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from the information included within the application?

• Yes
• No

02

This is a PART-TIME position that is scheduled for 25 hours per week.Are you interested in working part-time, 25 hours per week?

• Yes
• No

03

Do you have a HIGH SCHOOL DIPLOMA or EQUIVALENT?

• Yes
• No

04

How many years of HUMAN RESOURCES/BENEFITS/ ADMINISTRATIVE SUPPORT EXPERIENCE do you have? For this question, administrative support/responsibilities should be in a human resources and should be your primary job function. Examples include setting up personnel files and records, responding to HR-related inquiries, assisting with open enrollment, distributing HR materials to staff, preparing routine correspondence and reports, HR filing and data entry, processing invoices, employee/applicant contact. Years of experience should be full-time equivalent.

• No human resources, benefits or administrative support experience
• Less than 1 year experience
• 1 year experience
• 2 years experience
• 3 years experience
• 4 or more years experience

05

If you marked experience in the above question, at which organization(s) did you obtain your HR administrative support experience? Otherwise, enter N/A.
06

Have you worked in Human Resources for a CITY or COUNTY GOVERNMENT before? DO NOT include work in a school district, university, other government (state, federal, etc.) setting, or volunteer, Council/Commission, or committee work in your answer. This question is limited to PAID CITY and COUNTY government work only.

• Yes
• No

07

If you marked government experience in the above question, at which organization(s) did you obtain your experience? What department did you work in? Otherwise, enter N/A.
08

How many years of paid experience do you have working with NEOGOV SOFTWARE? Years of experience should be full-time equivalent.(This should be included in the 'Work Experience' section of your application.)

• I do not have this experience
• Less than 1 year experience
• 1 year experience
• 2 years experience
• 3 years experience
• 4 or more years experience

09

If you marked NeoGov experience in the above question, please describe in detail the tasks you performed related to this software.Otherwise, enter N/A.
10

Which areas of NeoGov do you have paid experience working in? Select all that apply.

• OHC
• Insight
• Onboard
• eForms
• I do not have this experience

11

Do you have paid experience working with HRIS software?

• Yes
• No

12

If you marked yes to HRIS experience, please list all the HRIS software you have experience with and describe the tasks you performed related to the software. Otherwise, enter N/A.
13

Do you have paid experience monitoring, maintaining and tracking required safety training for employees?

• Yes
• No

14

Which of the following HR tasks do you have experience with? Select all that apply.

• Process hire paperwork
• Enter employee data in database
• Complete queries and analysis
• Review DD214's and apply veteran's preference points to job applications
• Schedule interviews
• Coordinate safety training
• Prepare applicant notices
• No experience with any of these HR tasks

15

Please mark your experience with WORD PROCESSING PROGRAMS.

• Microsoft Word-basic (create and edit documents, format text and paragraphs, page numbers)
• Microsoft Word-intermediate (use mail merge function, insert/format pictures and graphics, headers and footers, track changes)
• Microsoft Word-advanced (create/update tables, insert hyperlinks, use fields/forms/templates, headers/footers)
• Basic, intermediate, and/or advanced experience with other word processing software
• No word processing experience

16

Please mark your experience with SPREADSHEET SOFTWARE PROGRAMS.

• Microsoft Excel-basic (basic math formulas, functions, formatting, mail merge)
• Microsoft Excel-advanced (charts, tables, manage workbook data, higher level formulas and functions)
• Basic and/or advanced experience with other spreadsheet software
• No spreadsheet experience

Required Question