Salary : $48,831.00 - $61,039.00 Annually
Location : Paducah, KY
Job Type: Full-time Regular
Job Number: 00851-04
Department: Police
Opening Date: 03/25/2024
Closing Date: Continuous
Description

Under general direction, serves as the records custodian of the Paducah Police Department. Supervises and directs records and evidence personnel in the management, maintenance, collection and dissemination of documents, records and items of evidentiary nature.
Illustrative Duties

• Responsible for the management and supervision of the Law Enforcement Records Management System (LERMS) and crime reporting databases.
• Provides direction and assistance to Records and Evidence Unit personnel.
• Responsible for managing crime reporting and criminal justice databases to include, but not limited to, KYOPS, CourtNet, E-Warrants, Etc.
• Responsible for ensuring quality customer service is provided by Records and Evidence Unit personnel.
• Coordinates appropriate departmental communications and documentation.
• Prepares budget requests related to the purchase of materials and supplies for the Records and Evidence Unit.
• Ensures warrants and summons are properly processed and, when appropriate, entered in NCIC and extradition documentation completed.
• Responsible for establishing and maintaining records to provide data for supervisory inspection and control, and submitting written reports or summaries as required.
• Serves as the court liaison. To include, but not limited to, the distribution of subpoenas, court documents, trial evidence and documentation, to and from the office of the court.
• Processes and maintains Worker's Compensation files.
• Processes requests for Contractual Off-Duty Employment, schedules officers for these assignments and handles billing procedures.
• Coordinates and ensures the training of employees of the records and evidence unit to maintain compliance with current laws, policies and best practices.
• Evaluates and documents subordinates' work performance while providing correction and disciplinary action as needed.
• Oversees building maintenance issues.
• Coordinates extraditions and prisoner transports.
• Maintains personal understanding of processes and responsibilities of all records and evidence unit personnel.
• Evaluates and recommends changes within the Records and Evidence Unit to ensure current, legal and best practices are being carried out.
• Preparation and tracking of financial documents pertaining to evidence.
• Maintaining and updating evidence and records policy and standard operating procedures.
• Performs other duties as required or assigned.

Qualifications

Completion of Bachelor's degree and five years supervisory experience in a field related to law enforcement, business or public administration, supplemented with training and/or experience in evidence and records handling and storage; and/or the equivalent combination of training, education and experience.
Knowledge, Skills, and Abilities

• Knowledge of departmental policies and procedures and supervisory practices and procedures.
• Ability to prepare and maintain accurate reports and records from databases within the Records and Evidence Unit.
• Develop and maintain working relationships with associates, supervisors and the general public.
• Ability to achieve and maintain evidence certification.
• Effective written and oral communication skills and abilities.
• Computer literacy, to include familiarity with common word processing applications, knowledge of or ability to learn Microsoft 365 business suite to include spreadsheets, word documents and basic accounting software.
• Ability to operate a motor vehicle.

PHYSICAL REQUIREMENTS :
Must maintain the physical ability to successfully pass the Essential Job Function test for the position.

The City offers a very competitive benefit package. Most benefits, including health insurance, are effective the first of the month following 30 days of employment. Highlights of these benefits are outlined below.
Medical Benefits
The City allots each full-time employee $8,724 per year or $727.00 per month (effective 01/01/2015) to help pay for the cost of participation in the City's self-funded insurance plan. If a full-time employee chooses to waive coverage under the City of Paducah's plan, they can still receive $500.00 per year or $41.66 per month in a Health Reimbursement Account or a Flexible Spending Account upon submission of proof of coverage through some other group health insurance plan. The City offers a choice between the Investor high deductible health plan, or the Elite plan which provides co-pays for prescription medications through Anthem Blue Cross Blue Shield.
Dental Benefits
The City offers dental benefits through Delta Dental. Coverage is voluntary.

Vision Benefits
The City offers vision benefits through Anthem Blue View. Coverage is voluntary.

Wellness
In addition to the City's Health Allocation Benefit, full-time employees participating in the City's insurance can earn additional dollars to fund the purchase of their health, dental, and/or vision insurance by participation in the City's Wellness Plan. Employees who are tobacco-free can earn up to $2,250 per year. Tobacco-free employees with a qualifying spouse can earn up to $3,250 per year. Money left over after covering insurance premiums can be deposited into health spending accounts as required by plan guidelines.
Spending Accounts
Under the City's Section 125 cafeteria plan, full-time employees participating in the City's health insurance plan may elect to contribute additional dollars to a health spending account. With the Investor Plan, employees may select either an FSA or an HSA. With the Elite Plan, employees can participate in an FSA. Employee's may also wish to establish a Child and Dependent Care FSA to manage the cost of child care.

Supplemental Benefits
Currently the City uses AFLAC to administer voluntary supplemental benefits. The offerings include a cancer policy, short-term disability, accident, hospitalization, and group term life insurance.

Life Insurance
A full-time employee receives a life insurance benefit at no cost, effective upon date of hire. Terms of coverage vary based on position.

Retirement
The City of Paducah participates in the Kentucky Retirement System's defined benefit pension program. Employees' required contributions, employer's matching portion, required service components, and benefits vary based upon position and participation date.

Deferred Compensation
Employees may elect to contribute additional dollars towards individual retirement accounts through ICMA, Nationwide, or Kentucky DCP. Details for participation are available through the Human Resources Division of the Finance Department.
Education Assistance
The City provides financial assistance to eligible employees who satisfactorily complete qualified courses towards a post-secondary education. Applications to participate in the City's Educational Assistance program are submitted through the individual department directors. Terms and conditions may vary based upon course of study, allowable amounts, and reimbursement cap.

Vacation
Full-time employees begin accruing vacation time from their date of hire. Employees may accumulate up to a maximum of 50 days of vacation. Vacation time may be taken after six months of employment. Vacation accrual rates may differ for employees who are members of a bargaining unit.

Holidays
The City recognizes the following holidays:
New Year's Eve
New Year's Day
Martin Luther King, Jr. Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Thanksgiving Day
The Day after Thanksgiving
Christmas Eve
Christmas Day
One Personal/Birthday Holiday (taken at the time of your chosing) *Fire Dept designated day to use this holiday is July 1st*
Sick Time
In the event of a qualifying illness, the City offers a generous sick leave plan. Full-time City employees begin accruing sick time from the date of hire. The accrual of sick time depends upon one of two options chosen by the employee at the time of hire.
Option A* - eligible employees may accrue sick time up to a maximum of 242 days
Option B - eligible employees may accrue sick time up to a maximum of 150 days.

Unused sick time can benefit the employee at the time of their retirement with the City. Option A offers retirement credit for unused sick time, while Option B offers a cash incentive.
* According to KRS changes, employees with an original participation date 01/01/2014 or later will no longer have this option.
Employee Assistance Program
Because the City of Paducah recognizes its employees are one of its most valuable resources, the City offers a confidential Employee Assistance Program for employees needing help with:
Depression
Grief and Loss
Relationship Problems
Alcohol and Drug Related Problems
Financial Pressures
Family Problems
Parenting Concerns
Stress
Anxiety
This list constitutes a brief summary of offered benefits. Benefits will be covered in greater detail upon employment.