Salary : $54,837.00 - $92,323.00 Annually
Location : Randle, WA
Job Type: Full-Time
Job Number: 2023-00037
Department: Cowlitz Falls
Opening Date: 05/30/2024
Closing Date: 6/26/2024 11:59 PM Pacific
About the Position
The Administrative Assistant II provides administrative support to the assigned department and provides coordination with other members of management and staff as needed and directed by the department head.
NOTE: Based on qualifications and experience, candidates may be considered for either the Administrative Assistant II or Senior Administrative Assistant . (Click the link to for a full job description)
Essential Duties and Responsibilities
Essential Duties and Responsibilities include the following: Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

• Perform a wide variety of varied, intermediate, sensitive, responsible, and confidential office functions in support of assigned department.
• Manage multiple complex calendars for the assigned department calendars as needed. Ensure accuracy in coordinating and scheduling meetings with multiple attendees in various locations.
• Initiate, schedule, finalize, and communicate business travel arrangements and assist with reimbursements as needed for the assigned department as needed.
• Coordinate and prepare facilities for formal meetings ensuring proper meeting room set-up of tables, chairs, video equipment, and refreshments as needed.
• Review, and finalize documents for the assigned department as needed.
• Coordinate and maintain specific formal and informal documents in accordance with the Washington State Records Retention Schedule and coordinate with the District's Records Retention Specialist in the storage, retrieval, organization, and archive of the District records.
• Compose written documents independently and/or proofread, edit, and format documents to achieve an error-free output.
• Listen attentively during various meetings and transcribe accurate notes/minutes for future reference or as required by law.
• Obtain, collect, send, and provide various communications for the assigned department as needed.
• Open, evaluate, and disseminate correspondence to the appropriate departments or employee.
• Provide support and coverage in the absence of the Executive Assistant Coordinator or Administrative Assistants, as needed.
• Administer the duties of Notary Public as needed for District business.

Position Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Other Skills and Abilities:

• Communicate confidently and professionally with all employees and manage sensitive matters with confidentiality and discretion.
• Positive interpersonal and customer service skills to courteously deal with and to establish and maintain effective working relationship with co-workers, other District employees, outside vendors, and the general public.
• High levels of emotional intelligence (discreet, trustworthy, tactful and possessing the ability to second-guess situations.
• Proactive, intuitive and on the front foot.
• Able to react at short notice to changing requirements.
• Flexible and adaptable, able to multitask, and often in time-sensitive situations.
• Good timekeeping, efficient across a range of demands.
• Self-confidence, with a positive mental attitude.
• Strong organizational skills: the ability to prioritize to hit competing deadlines.

Supervisory Responsibilities :
This position has no supervisory responsibilities.
Education and/or Experience:
Associate degree (A.A.) from a two-year college or technical school; and minimum of two years of experience as an administrative assistant or in administrative support positions; or equivalent combination of education and experience.
Certificates, Licenses, or Registrations:
Must have a valid Driver's license. Must be a current Notary Public or willing to obtain Notary Public.
Computer Skills:
To perform this job successfully, an individual must be proficient in Microsoft 365 products, including, but not limited to, Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint. The individual must also be proficient in the Adobe products.
Physical Demands :
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is frequently required to walk, climb stairs, bend, reach, use hands to finger, handle, or feel, and sit for extended periods of time. Occasionally required to lift and carry up to 50 pounds. Required to speak clearly and hear well when communicating over the telephone and in person.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work is generally performed in an indoor office environment. The noise level in the work environment is generally quiet.
Supplemental Information
Department : Cowlitz Falls
Job Code : CF0017
Location : Cowlitz Falls Project
FLSA Status : Non-Exempt
Union/Non-Union : Non-Union; this position may require access to confidential information that could be used in labor relations and/or collective bargaining.
Travel : Local travel up to 10%; Occasional travel and attendance at meetings, training, or District offices.
Reports to : Generations Manger
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Lewis County PUD believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. This position description is designed to outline primary duties, qualifications, and job scope, but not limit our employees nor the organization to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of the company.
About our benefits:
At Lewis County PUD we believe part of having a rewarding workplace is to have a healthy work environment. You will find that we offer a full benefits package that fits all the needs of work/life balance.
The following information describes typical benefits available for full-time eligible employees. Actual benefits may vary by position type, check with Human Resources for specific benefit information.
All provisions in this summary are subject to change.
Insurance Benefits
Medical
Lewis PUD offers medical and prescription coverage to eligible employees and their dependents. Employee's coverage begins the first of the month after the month they are hired and pay a composite rate of 5% through payroll deduction monthly.
Dental and Vision
Dental and vision coverage is also afforded to eligible employees and their dependents. Employees coverage begins the first of the month after the month of hire and the District pays 100% for these benefits.
Retiree Coverage
We also offer retiree medical, dental and vision benefits for those eligible.
HRA VEBA (Voluntary Employee Benefit Association) Plan
HRA VEBA plan is a health reimbursement arrangement (HRA) which employees are enrolled into upon their hire date. Employees contribute, through payroll deduction, tax-free contributions based on specific groups as outlined below. The District matches 1% of bi-weekly gross pay.

• Union Groups:
  • Age 35 years & Under : $40 per pay period
  • Age 36 years thru 49 years: $60 per pay period
  • Age 50 years & Older: $100 per pay period

Non-union Group:

• 2% of bi-weekly gross pay

Life Insurance and Accidental Dismemberment (AD&D) Benefits

• Group Coverage - District Paid
  • $40,000 life and AD&D for eligible employees
  • $1,000 life for eligible dependents

Supplemental Life and AD&D is available for individual purchase.

Short-term Disability Benefit
Lewis County PUD provides short-term disability coverage to replace a portion of income while on an approved, non-work-related illness or injury. This benefit pays 70% of the employee's regular wages while on approved leave.
Long-term Disability Benefits
Base Coverage - District Paid

• 40% of regular earnings.
• Additional coverage of 26% (totaling 66%) of regular earnings available for individual purchase.

Retirement Benefits
Washington State Public Employees Retirement System (PERS)
The District is a member of PERS and participation is mandatory for employees in eligible positions. Both the employee and the employer make contributions to the PERS system. Employee contributions are made on a tax-deferred basis.
Deferred Compensation Program (DCP)
This is a supplemental retirement savings program that allows control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Other Benefits
Person Leave (PL)
The District affords eligible employee's personal leave. The leave can be used for vacation, illness, or any other absence needed from work, as requested. PL is accrued bi-weekly as outlined below:
Anniversary Year Bi-weekly Personal Leave Accrual Annual Personal Leave Accrual 1-4 6.15 hours 160 hours (20 days) 5-9 7.69 hours 200 hours (25 days) 10-14 9.23 hours 240 hours (30 days) 15-16 9.54 hours 248 hours (31 days) 17 9.85 hours 256 hours (32 days) 18 10.15 hours 264 hours (33 days) 19 10.46 hours 272 hours (34 days) 20-25 10.77 hours 280 hours (35 days) 26 11.08 hours 288 hours (36 days)
Holidays
Eligible employees are entitled to eleven paid holidays:

• New Year's Day
• Martin Luther King Day
• Presidents' Day
• Memorial Day
• Independence Day
• Labor Day
• Veterans' Day
• Thanksgiving Day
• Day after Thanksgiving
• Christmas Day
• 2 Floating Holidays (one paid, one unpaid)