Executive Assistant to President/CEO

Hauppauge Administration

People's Alliance Federal Credit Union is looking for a dynamic, experienced Executive Assistant to provide administrative and project management support to President/CEO and Executive staff. Must have the ability to interface with all levels of management throughout the credit union to ensure a smooth and efficient workflow.

Duties and Responsibilities:

Coordinate and schedule events such as management meetings and large group meetings; reserves and prepares facilities, prepares agendas and presentations for meetings; take and prepare meeting minutes; identifies action items and ensures follow up

• Maintains and updates the President/CEO’s calendar and tracks Management staff time and attendance (sick leave, vacations, leave of absences, conferences, etc.)
• Communicates effectively with President/CEO on a daily basis to discuss and triage urgent issues, and to resolve meeting conflicts and scheduling challenges
• Prepares all documents for monthly and annual Board of Directors meetings
• Communicates with management staff on a regular basis to ensure positive communications and project management throughout the organization
• Read and route incoming mail, screen incoming telephone calls and visitors
• Conducts research and compiles and types reports
• Proactively prepares all support materials for President/CEO’s daily schedule and looks ahead to prepare for meetings on a rolling 1-2 week basis
• Updates and maintains company policy and procedure manuals
• Make travel arrangements as needed for President/CEO, Board of Directors, and other key personnel
• Plan quarterly employee meetings and management meetings, as well as off-site annual employee party
• Coordinate employee relations activities such as Employee Appreciation Day, holidays, snacks, events, etc.
• Orders and maintains supplies and arranges for equipment maintenance. Uses sound judgement in corporate credit card usage, record keeping, and reconciliation.
• Other duties may be assigned as necessary

Competencies Required:

• Excellent written and oral communication skills
• Ability to work independently or in a team setting
• Enthusiastic and energetic attitude
• Ability to work in a fast paced environment, multitask and endure high pressure situations as they arise while maintaining a calm demeanor
• Ability to use discretion, confidence in decision making, and maintain confidentiality
• Committed to work and strive to solve critical problems
• Committed to the best interest of the organization, and willing to abide by the credit union’s mission of performing any and all necessary tasks and job duties
• Outstanding human relations and leadership skills and the ability to function in a team environment

Educational Qualifications:

• Executive Assistant should possess a Bachelor’s Degree or equivalent job experience
• 5 years prior experience with C suite or comparable work experience
• Knowledge and competency in Microsoft Word, Excel, PowerPoint and Outlook
• 3 years prior experience managing projects, writing reports, and creating presentations

Compensation:

This is a Full Time Management position with salary and benefits package to reflect current company guidelines

People's Alliance FCU: An Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person