General Overview:
The Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the "C-Suite" office and infrastructure running smoothly. This role works independently while interacting daily with other Executives, Senior leaders, our Board of Directors/Onex and various internal departments as well as with external clients/suppliers. The role entails providing administrative support, extensive calendar management, managing all travel local and international, handling information requests as they arise and independent problem solving.
Goals:
The Goal of this role is to be able to proactively manage the "C-Suite" office for the CEO, anticipate requirements, effectively manage all requests and using your expertise, balance the priorities and requests that come into this office.
Responsibilities:

• Booking extensive travel - local NA & International
• Calendar Management - process internal & external requests & prioritize
  
  • Have visibility/access to Executive team calendars also to manage team meetings
• Interaction with other members of the Executive team - handle requests & keep team informed
• Assist with client meeting set up for CEO / working with other Sr Leaders to coordinate requirements
• Complete expense reports & reconciliations required, within company policy & guidelines
• Editing and development of Microsoft Office documents (excel, power point etc.) as needed
• Administrative duties including taking on special projects as requested
• Other duties such as personal duties / outside Board coordination, etc. for CEO

Success in This Role:
Success in this role will be creating a trusted relationship with the CEO and maximize his/her calendar, communications with clients and preparation for meetings.Doing this with enthusiasm, positive attitude and developing a trusted relationship with the Executive team and BOD.You consistently demonstrating the ability to execute with excellence, proactive thinking, detail oriented and readily adapt to changing environments.
Education/Experience Requirements:

• The ideal candidate will have 5 years of experience in an E.A. role managing "C" level executives
• Completion of a post-secondary Business or Administration program an asset
• Must be technologically proficient
• Complex knowledge & experience booking travel, particularly international
• Demonstrate experience in project management
• Proven Ability to Multitask
• Proficient MS Office Suite skills

Ideal Candidate Will Possess:

• Assertive communication style
• Sense of humour & maturity

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)