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CENTRAL COUNCIL TLINGIT HAIDA INDIAN TRIBES is Hiring an Administrative Assistant I/II - Hospitality - Juneau - Open Until Filled Near Juneau, AK
POSITION DESCRIPTION
Administrative Assistant I/II
Department: Hospitality
Location of Work: Juneau, AK
Salary Grade(s): 7/8 - Type of Position: Non-Exempt
Hours of Work: M-F, 8:00 am – 4:30 pm
Employment Category: Regular, Full-Time
PURPOSE
ADMINISTRATIVE ASSISTANT I
Under minimal direction, the Administrative Assistant I will perform specialized complex work on a wide
variety of clerical services which require independence, judgment, and initiative. Determines office needs in
prioritizing and organizing work and the appropriate action to be taken. Has knowledge of the organization’s
programs and policies, and understands the processes involved in various procedures.
ADMINISTRATIVE ASSISTANT II
Incumbent works as the main point of contact for the department and in direct association with the Front of
House Coordinator. The Administrative Assistant II is responsible for a wide variety of functions requiring
knowledge and skill in administrative processes, Tlingit & Haida Policies and Procedures, supervision, Federal and State Laws, and department performance standard guidelines.
Responsibilities involve areas such as answering in office phone lines, assisting in assisting customers,
reconciling credit cards and uploading invoices. Incumbent will also have excellent customer services skills and assist the Front of the House Coordinator with administrative duties, working the floor during events, and
other duties as assigned.
REPORTING RELATIONSHIPS
Reports To: Front of House Coordinator
Supervises: N/A
Liaison To: N/A
- Provide full range of reception duties such as answering phones, greeting the public, and transfer/refer to
- Provide full range of clerical duties, such as processing incoming and outgoing mail, photocopying,
- Serve as a resource person for the department and public by providing information requiring
department services. This may require considerable tact and discretion
- Update files, maintain a variety of paper and computer records/invoices.
- Perform complex data entry tasks for which there is a variety of formats and procedures and with
- Answer questions of the general public, refer difficult inquiries to appropriate personnel
- Monitor and maintain office supplies and materials
- Maintain communication with all employees, sites, and vendors as necessary
- Other related duties as assigned
DECISION MAKING AUTHORITY
Spending Authority: N/A
Other Authority: N/A
- Considerable knowledge of correct business practices, correspondence, and typing formats, including
- Ability to read and comprehend regulations, procedures, and policies; apply them to specific situations;
- Ability to speak, write, listen, and communicate effectively, meet, and deal effectively with the
- Extensive knowledge of computersoftware applications including MS word Excel, Outlook, Power
- Knowledge of program rules and requirements
- Ability to perform basic arithmetic, such as fractions, decimals, and percentages
- Basic knowledge of accounting systems
- Ability to work independently and prioritize workload
- Ability to organize, plan and maintain confidential records
- Ability to compare data from a variety of sources for accuracy and completeness, identify discrepancies
- Ability to organize and plan record keeping and filing systems
- Ability to search, select, compile, and summarize data and information
- Familiarity with Tlingit, Haida, and Tsimshian cultures
MINIMUM QUALIFICATIONS (education, experience, skills)
- High School Diploma or GED
- 2 years of clerical experience
- Valid Driver’s License required
- High School Diploma or GED
- 3-5 years of Administrative Assistant experience
- Valid Driver’s License required
- One year or more experience in Hospitality, and 2 years of administrative experience.
- Valid driver’s license is required
The majority of work is performed in a professional office setting and is generally sedentary, requiring routine
walking, standing, bending, and carrying of items weighing less than 40 lbs. Travel on small aircraft or ferry
may be required.
- All employment at Tlingit & Haida is “at will”. This means that the employee or Tlingit & Haida may
employment is expressed or implied for this position.
- Tlingit & Haida is a non-tolerance workplace. All regular employees may be required to pass a
maintain employment.
- Tlingit & Haida requires a criminal background check to be conducted on all employees. All
eligibility to work for Tlingit & Haida.
Job Summary
Full Time
$63k-79k (estimate)
06/09/2024
08/08/2024
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