Administrative Assistant

Job Overview

We are seeking a highly organized and proactive Administrative Assistant to join our clients dynamic team. This role is essential in supporting daily office operations, managing administrative tasks, and ensuring seamless communication within the organization.

Temp to hire, Offering $25-28/hr.  Located in Watsonville, CA

Duties

·         Manage front desk responsibilities, greeting visitors and handling inquiries professionally

·         Operate multi-line phone systems, directing calls efficiently and courteously

·         Perform data entry, maintain accurate filing systems, and manage document proofreading

·         Utilize Microsoft Office Suite and QuickBooks for billing

·         Handle clerical duties such as filing, photocopying, scanning, and organizing office supplies

·         Provide customer support through excellent phone etiquette and prompt response to inquiries

·         Assist with bookkeeping tasks using QuickBooks or similar software to track expenses and invoices

·         Maintain confidentiality of sensitive information while ensuring timely completion of administrative projects

Skills

·         Proven experience in office administration or clerical roles with strong organizational skills

·         Microsoft Office (Word, Excel, PowerPoint), and data entry systems

·         Familiarity with QuickBooks

·         Strong phone etiquette with experience managing multi-line phone systems

·         Ability to prioritize tasks effectively with exceptional time management skills

·         Attention to detail in proofreading, filing, and maintaining accurate records

·         Experience in customer service roles with a focus on professional support and support staff coordination

·         Demonstrated ability to adapt quickly to changing priorities while maintaining