What are the responsibilities and job description for the School Secretary Clay Elementary position at Webster County Schools?
Job Summary
Clay Elementary School is seeking a dedicated and organized individual to join our team as a full-time School Secretary. The ideal candidate will serve as the first point of contact for students, parents, and staff, providing administrative support to ensure the smooth operation of the school. This role requires excellent communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment.
Responsibilities
- Bookkeeper
- Greet and assist students, parents, and visitors in a friendly and professional manner.
- Manage phone calls, emails, and correspondence, directing inquiries to appropriate personnel.
- Maintain student records, attendance, and other essential documentation in compliance with school policies.
- Coordinate and schedule appointments, meetings, and events for school staff and administration.
- Assist with the preparation of reports, newsletters, and other communications for parents and the school community.
- Handle incoming and outgoing mail and packages, ensuring timely distribution.
- Maintain office supplies and equipment, placing orders as necessary.
- Support the administration with various clerical tasks, including data entry and filing.
- Assist in managing school events, including parent-teacher conferences and open houses.
- Ensure compliance with health and safety regulations within the school office environment.
Requirements
- High school diploma or equivalent; additional education or certification in office administration is a plus.
- Proven experience as a secretary or in a similar administrative role, preferably in an educational setting.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and school management software.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong interpersonal skills, with a friendly and approachable demeanor.
- Ability to work independently as well as part of a team.
- Familiarity with basic bookkeeping and financial procedures is a plus.
- First aid/CPR certification is desirable.
Clay Elementary School is committed to creating a diverse and inclusive environment and encourages applications from candidates of all backgrounds. We look forward to welcoming a new member to our dedicated team!