What are the responsibilities and job description for the Executive Administrative Assistant position at VanderHouwen?
Our client is seeking a polished and highly organized Executive Administrative Assistant to support senior leadership within a fast-paced and collaborative environment. This individual will serve as a trusted partner to executives by managing complex scheduling, coordinating operational details, and ensuring day-to-day activities run smoothly and efficiently. The ideal candidate is proactive, detail-oriented, adaptable, and confident communicating across all levels of an organization while maintaining a high degree of professionalism and discretion.
This role is a hybrid work model in Portland, Oregon.
Executive Administrative Assistant Responsibilities
As an eligible contract employee with VanderHouwen, you'll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.
Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we're in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies' staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.
VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!
VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.
This role is a hybrid work model in Portland, Oregon.
Executive Administrative Assistant Responsibilities
- Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements.
- Prepare reports, presentations, correspondence, agendas, and other business documents using Microsoft Office applications.
- Coordinate expense reporting, scheduling logistics, and operational support to ensure seamless executive workflow.
- Screen and prioritize communications, including emails, calls, and meeting requests, while maintaining confidentiality.
- Support cross-functional projects, track action items and timelines, and assist with organizational processes and administrative initiatives.
- 3 years of administrative or executive support experience in a professional business environment.
- Strong experience managing calendars, travel coordination, expense reporting, and executive scheduling.
- Proficiency with Microsoft Office tools, including Outlook, Excel, PowerPoint, Teams, and related business applications.
- Excellent communication, organizational, and multitasking skills with the ability to work independently.
- Proven ability to maintain confidentiality, adapt quickly in fast-paced environments, and provide polished support to leadership teams.
As an eligible contract employee with VanderHouwen, you'll have access to a full suite of benefits designed with your well-being in mind. Our comprehensive package includes medical, dental, vision, life insurance, short- and long-term disability, and a matching 401(k) to help secure your future.
Meet VanderHouwen
What kind of recruiter do you see yourself working with? One who prioritizes your best interest, no matter what? VanderHouwen does, and we're in it for the long game! Our recruiters focus on YOU, building meaningful, long-term relationships while developing a deep understanding of companies' staffing needs and workplace cultures. This approach helps us find an ideal job match that aligns with your unique career aspirations and goals.
VanderHouwen is an award-winning, Women & Diversity-Owned, WBENC certified professional staffing firm. Founded in 1987, VanderHouwen places experienced professionals across the nation! Our recruitment teams specialize in either Technology and IT, Engineering, Human Resources, or Accounting and Finance career markets. Partner with us to land your next exciting career!
VanderHouwen is an Equal Opportunity Employer and participates in E-Verify. VanderHouwen does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.
Salary : $20 - $23