What are the responsibilities and job description for the Accounts Payable Specialist position at US PharmaLab Inc.?
Accounts Payable Specialist (Manufacturing)
Location: Hybrid – Work from Home 2 days/week
Start Time: 8:30 AM
Employment Type: Contract
Openings: Multiple (currently 4 active; expanded capacity)
Position Overview
The Accounts Payable Specialist will independently manage high-volume AP transactions supporting U.S., Canada, and Manufacturing plant operations. This role requires strong SAP experience, advanced Excel skills, and the ability to work autonomously in a fast-paced, deadline-driven environment. Clear communication with vendors and internal stakeholders is critical to success.
Key Responsibilities
- Independently process high-volume Accounts Payable transactions using 3-way matching
- Electronically process invoices for U.S., Canada, and Manufacturing plants
- Coordinate Accounts Payable activities to ensure accurate and timely payments
- Utilize ERP systems including SAP (Fusion, Wise, or Canada platforms) to manage invoice workflows
- Act as an AP Champion, ensuring compliance with approved policies and procedures
- Resolve parked and blocked invoices by collaborating with buyers, vendors, and internal partners
- Perform vendor statement reconciliations and address procurement-related issues
- Communicate professionally with vendors via email regarding invoice discrepancies and payment status
- Demonstrate strong business etiquette when working with internal teams
- Identify process improvements and suggest creative solutions to enhance shared services efficiency
- Participate in special projects impacting shared services operations and broader business goals
- Support month-end close activities, including overtime during peak periods as needed
What Will Make You Stand Out
- Strong experience processing Purchase Orders (POs) in SAP
- Proven ability to handle high-volume invoice processing
- Solid experience with vendor account reconciliations
- Working knowledge of invoice tax processing
- Manufacturing Accounts Payable experience
- Highly self-motivated and able to work independently
- Excellent written communication skills, especially in vendor correspondence
- Willingness to work overtime during month-end close cycles
Qualifications
- 2–4 years of Accounts Payable experience required
- High School Diploma required; college degree preferred
- Experience processing 75–100 invoices per day
- Hands-on experience with ERP systems; SAP strongly preferred
- Strong knowledge of Microsoft Excel (intermediate to advanced), including:
- VLOOKUPs
- Pivot Tables
- Proficiency in Microsoft Office Suite
- Consumer products or manufacturing industry experience preferred
- Experience with document imaging systems such as ReadSoft is a plus
- Ability and willingness to work overtime during peak demand and monthly close cycles
Job Type: Contract
Pay: $20.00 - $24.00 per hour
Expected hours: 40 per week
Work Location: In person
Salary : $20 - $24