Administrative Assistant - Part-Time (50%)

Summary

Job Summary

The Peleg Lab at the University of Colorado Boulder is seeking a motivated and detail-oriented Administrative Assistant to support the lab’s day-to-day operations. This part-time role focuses on administrative coordination and logistical support, ensuring smooth functioning of research activities at the intersection of collective behavior, biology, and physics.

The ideal candidate will excel at organization, communication, and multitasking, with a proactive approach to problem-solving. While the position is primarily administrative, it offers the opportunity to contribute to the lab's collaborative and interdisciplinary environment.

Some Perks Of The Role Include

• Flexible hours to accommodate personal schedules.
• Opportunities to engage with innovative research in collective behavior and ecology.
• A supportive, collaborative work environment.
  
  

The Peleg Lab is located within the BioFrontiers Institute and seeks to understand the behavior of disordered living systems by merging tools from physics, biology, engineering, and computer science, with a focus on honeybee communication (mechanical and chemical).

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

At the University of Colorado BioFrontiers Institute, researchers from the life sciences, physical sciences, computer science, and engineering are working together to uncover new knowledge at the frontiers of science and partnering with industry to transform their discoveries into new tools. The BioFrontiers Institute is uniquely defined both by our excellent faculty, research, and leadership and by the scientific and geographical ecosystem that empowers our work. BioFrontiers has a unique “frontier” culture that allows our researchers to explore new areas of bioscience by maximizing the resources and talents across the Institute and the university system. The Institute integrates faculty members from eleven academic departments, allowing them to work across fields. BioFrontiers drives innovation without boundaries.

Responsibilities

What Your Key Responsibilities Will Be

• Schedule Coordination: Manage the Principal Investigator’s (PI) calendar and coordinate meetings.
• Travel Arrangements: Organize the PI’s travel (flights, ground transportation, hotels, registrations, reimbursements); provide minimal support for lab members’ travel.
• Purchasing and Receipts: Coordinate purchases using a P-card, and submit receipts to the department’s finance team.
• Grant Reporting: Track timelines and due dates, and assist with grant reporting requirements.
• Website Maintenance: Update the lab’s website, specifically managing the lab members' page when people join or leave.
• Letters of Recommendation: Assist with formatting, proofreading, and submitting reference letters written by the PI.
• Professional Activity Logging: Track the PI’s professional activities throughout the year and submit reports to the university each January.
• Event Coordination: Organize logistics for annual lab and apiary cleanups.
• Visitor Logistics: Arrange travel, accommodations, and reimbursements for visiting collaborators or speakers.
• Community Building: Organize periodic lab gatherings and coordinate orders for lab swag (e.g., t-shirts).
  
  

What You Should Know

• This 50% part-time position offers a primarily remote work modality with some in-person work and some flexibility for work hours.
  
  

What We Can Offer

The annual salary for this 50% appointment is $20,000.

Benefits

At the University of Colorado Boulder , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

• Two years of relevant experience in administrative support or related work, or any combination of related education and/or experience related to the work assigned equal to two years.
  
  

What You Will Need

• Ability to manage tasks efficiently and focus on details.
• Excellent written and verbal communication.
• Ability to handle sensitive information with confidentiality and discretion.
• Proficiency with basic office software (e.g., Google Workspace, Microsoft Office).
• Ability to manage multiple tasks and prioritize effectively.
  
  

What We Would Like You To Have

• Bachelor's degree.
• Experience with academic or research administration.
• Familiarity with grant reporting and travel coordination.
• Basic website maintenance experience (e.g., Wix or similar platforms).
• Interest in science, academic or research environments.
  
  

Special Instructions

To Apply, Please Submit The Following Materials

• A current resume.
• A cover letter that describes how your background and experience align with this position.
  
  

We may request references at a later time.

Please apply by 3/29/2026 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs .

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.