What are the responsibilities and job description for the Administrative Assistant position at Ultimate Staffing?
Job duties:
Answering phones and greeting visitors
Scheduling appointments and maintaining calendars
Collecting and distributing mail
Preparing communications such as memos, emails, invoices or reports
Writing and editing letters, reports and instructional documents
Creating and maintaining electronic and physical filing systems
Managing accounts and performing basic bookkeeping
Performing data entry and analysis
Assisting with event planning and coordination
Order processing
Processing expense reports
Qualifications:
Decision-making skills to work autonomously and manage specific tasks
Communication and collaboration skills to support personnel, management and clients
Organizational skills to maintain order and ensure executives attend appointments and meet deadlines
Writing skills to ensure emails, letters, documents and social media posts uphold the brand identity
Familiarity with data entry software, such as Excel, Sheets or Typeform
Proficiency in office software (Microsoft Office, Google Suite)
Calendar and schedule management skills
Knowledge of office procedures and equipment
Familiarity with customer service principles
- Bachelor or Associates Degree is a plus
Ability to handle confidential information responsibly
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
Salary : $24