Accounts Payable Specialist

Provide administrative and clerical support by processing, verifying, and reconciling invoices, monitoring expenses, and keeping a record of it all for tax purposes

Duties/Responsibilities:

·       Manage the day-to-day operation of the Accounts Payable workflow system, including invoice intake, routing, approvals, and posting

·       Process outgoing payments in compliance with financial policies and procedures

·       Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data

·       Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.

·       Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.

·       Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements

·       Support month-end and year-end close activities

·       Understand expense accounts and cost centers

·       Preparing bills, invoices and bank deposits

·       Unit registration

·       Maintain toll account

·       Administer company fuel cards

·       Performs other duties as assigned

Skills and Qualifications:

·       Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred

·       3 years related experience and/or training; or equivalent combination of education and experience

·       High degree of accuracy and attention to detail

·       Must be reliable and extremely trustworthy

·       Excellent written and verbal communication skills

·       Excellent time management skills

·       Proficient in Microsoft Office Suite or similar software

Physical Requirements:

·       Work is performed while sitting at a desk and working on a computer for prolonged periods of time

·       Requires the ability to communicate effectively using speech, vision and hearing

·       Requires the use of hands for simple grasping and fine manipulations

·       Must be able to lift up to 15 pounds at a time