Executive Personal Assistant

Executive Personal Assistant

Family Home in Brooklyn

Full time, permanenet

$130k - $150k

I am working with a charming family. based in Brooklyn, New York who is seeking an exceptional Executive Personal Assistant to provide high-level personal and executive support within a busy household.

This is a unique opportunity for an experienced, highly organized, and emotionally intelligent professional who enjoys variety, thrives in an informal environment, and can bring calm, structure, and efficiency to a multifaceted family life.

The successful candidate will become a trusted right hand to the principal, supporting growing professional commitments alongside family, household, travel, and philanthropic responsibilities.

The Role

This is a blended role combining traditional Executive Assistant responsibilities with personal and family support. Based primarily from the family’s home office in Brooklyn, the role requires flexibility, discretion, and a hands-on approach. Some remote working days may be possible, and a separate nearby office space may be introduced in the future.

You will work closely with an established household team, including a nanny and housekeeper, helping ensure seamless coordination across all areas of family life.

Key Responsibilities

Executive Support

• Complex calendar management across business, personal, and philanthropic commitments
• Inbox management and email correspondence support
• Coordinating appointments, meetings, and scheduling priorities
• Acting as a trusted right hand as professional commitments continue to grow
• Anticipating needs, solving problems proactively, and ensuring smooth daily operations

Philanthropy & Board Support

• Assisting with responsibilities across multiple board commitments
• Coordinating meetings, schedules, materials, and follow-up actions
• Tracking deadlines, priorities, and key deliverables
• Ensuring commitments are managed efficiently and professionally

Personal & Family Support

• Managing personal appointments, errands, gifting, and lifestyle requests
• Helping coordinate family schedules and day-to-day logistics
• Supporting children aged 8 and 12 when needed
• Occasional school pick-ups or ad hoc family assistance
• Liaising with household staff and external service providers

Travel & Lifestyle Management

• Managing family and business travel arrangements
• Preparing detailed itineraries, hotel bookings, transport, and logistics
• Supporting personal projects, including home renovation coordination
• Running errands and handling in-person tasks as required

Candidate Profile

We are seeking someone who is:

• Experienced in a senior Executive Assistant, Personal Assistant, Family Assistant, or similar private support role
• Highly organized with the ability to create order within a naturally busy environment
• Warm, grounded, and comfortable working in an informal household setting
• Calm under pressure and solutions-focused
• Emotionally intelligent, discreet, and dependable
• Flexible and adaptable to changing priorities
• Comfortable around children and family life
• A strong relationship-builder who can earn trust with the family and existing staff
• Professional yet low-key, with no need for a corporate or overly formal environment