Document Management Specialist

Contract: 12 Months

Document Control Specialist | Qualifications:

• Experience with ProjectWise, Primavera Unifier, CM14, Prolog or other document control software
• 2- 4 years of experience in records management or similar roles
• Experience in clerical, administrative or document control – drawing or construction document control preferably
• Experience in database management
• Possess excellent communication and customer service skills
• Successfully multi-task and/or switch task quickly while remaining organized
• Anticipate and understand the impact of actions/procedures on multiple systems.
• Use appropriate systems/software/programs such as SAP for internal processes
• Manage project milestones, organizing and prioritizing the scheduling of work assignments in response to work tasks
• Enjoy working in a team environment.
• Interface with engineering, plant personnel and drafters on a regular basis
• May require carrying large, rolled prints to various locations in the plants or to projects
• Maintains work areas in a clean and orderly manner
• Responsibly orders supply of paper and toner for plotters and calls IT for support when needed

Document Control Specialist | Responsibilities:

• Work closely with engineering personnel, guiding them on our review and record requirements documented in our procedures and job aids.
• Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN).
• Perform standard routine level tasks and provide support for Projects during design, construction, and close?out.
• Update and maintenance of electronic database used for tracking, transmitting, and distributing documents and vendor submittals.
• Report on activities for Daily, Weekly, and Monthly Operating Reviews.
• Accurately and in a timely manner request from Plant Document Control / Engineering Record Center (ERC) controlled document numbers per the established numbering conventions. Including critical drawings such as WD (wiring diagrams and P&IDs (Piping & Instrumentation). This may also include controlled numbers such as circuits, raceways, valves, conduits, etc....
• Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our project/plant records. Assist in the management and updates of our document management procedures.
• Provide hard copy documents to projects for construction.
• Provide hard copy critical documents to Plant Document Control at the end of the project.