Account Coordinator

The Planet Group is seeking an Account Coordinator to join one of our well-known global pharmaceutical client.

• Pay: $20-25.94/hr depending on experience (W2 and benefit options)
• Duration: 12 mo to start (potential to extend / convert)
• Location: Hybrid in Irvine, CA (T-TR onsite)

Account Coordinator Responsibilities:

• Manage the day-to-day details of Clients' projects, from initiation to completion on time and within budget with minimal supervision
• Keep Supervisor advised of up-to-date details of projects
• Understand the details and relevance of all jobs in order to communicate effectively with all Agency personnel to ensure assigned projects are correctly executed on time and within budget
• Troubleshoot to ensure schedules are met
• Assure that all Agency paperwork, estimates, billing, and timelines are correctly completed and filed
• Manage delegated projects from start to finish with minimal Supervisor supervision
• Prepare projects for submission to Client and Medical/Regulatory regarding references and other supporting documentation
• Coordinate with Client and Medical/Regulatory regarding cycling and approval of projects
• Review Client and Medical/Regulatory changes with Supervisor to determine action
• Interface with Client regarding deliveries, scheduling, project estimates and other miscellaneous issues
• Assist Supervisor in providing input for Creative Team and participate in creative development sessions
• Handle projects and monitor expenditures for assigned Client projects
• Develop timely and accurate project estimates with input from Traffic, Creative, Production and other Agency Departments
• Supply Clients with accurate, timely reports (Tactical Calendars) of budgeted versus actual expenditures
• Provide budget guidelines to Creative and Production Teams on assigned projects
• Work with Traffic/Project manager and Creative team to control costs and stay within budget
• Responsible for the initiation and maintenance of all documentation required for effective account management
• Gather all pertinent information and develop complete and accurate project requisitions
• Create, update, and distribute Client and Agency status reports on a regular basis in accordance with account needs
• Write and distribute detailed conference reports for Client and Agency meetings on a timely basis
• Create other documents in accordance with account needs
• Assist Supervisor with administrative work such as opening jobs, reports, archiving, and organizing files

Account Coordinator Qualifications:

• Experience and education equivalent to a B.A. and 3-5 years professional experience in finance, advertising or a service business discipline
• Background in healthcare marketing and/or experience with Veeva Vault Systems is a plus
• Basic accounting background is a plus
• Ability to prioritize, review the work of others and work in a fast-paced, rapidly changing environment
• Experience handling special projects and strong multi-tasker
• Excellent interpersonal and communication skills, both written and oral
• Self-starter
• Ability to work independently and exercise sound judgement and discretion in the handling of sensitive confidential matters
• Well-versed computer skills in business applications
• Exhibit potential for continued career growth
• Understanding of the client's businesses, culture, and financial processes