Document Control Specialist

Document Control Specialist

Location: Bay City, MI

Qualifications

• :Experience with ProjectWise, Primavera Unifier, CM14, Prolog or other document control softwar
• e2- 4 years of experience in records management or similar role
• sExperience in clerical, administrative or document control – drawing or construction document control preferabl
• yExperience in database managemen
• tPossess excellent communication and customer service skill
• sSuccessfully multi-task and/or switch task quickly while remaining organize
• dAnticipate and understand the impact of actions/procedures on multiple systems
• .Use appropriate systems/software/programs such as SAP for internal processe
• sManage project milestones, organizing and prioritizing the scheduling of work assignments in response to work task
• sEnjoy working in a team environment
• .Interface with engineering, plant personnel and drafters on a regular basi
• sMay require carrying large, rolled prints to various locations in the plants or to project
• sMaintains work areas in a clean and orderly manne
• rResponsibly orders supply of paper and toner for plotters and calls IT for support when neede

dResponsibilities:

• Work closely with engineering personnel, guiding them on our review and record requirements documented in our procedures and job aids
• .Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN)
• .Perform standard routine level tasks and provide support for Projects during design, construction, and close?out
• .Update and maintenance of electronic database used for tracking, transmitting, and distributing documents and vendor submittals
• .Report on activities for Daily, Weekly, and Monthly Operating Reviews
• .Accurately and in a timely manner request from Plant Document Control / Engineering Record Center (ERC) controlled document numbers per the established numbering conventions. Including critical drawings such as WD (wiring diagrams and P&IDs (Piping & Instrumentation). This may also include controlled numbers such as circuits, raceways, valves, conduits, etc...
• .Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our project/plant records. Assist in the management and updates of our document management procedures
• .Provide hard copy documents to projects for construction
• .Provide hard copy critical documents to Plant Document Control at the end of the project