Human Resources Coordinator

HR & Admin Coordinator

Contract-to-hire

Hours- 8-4:30 or 8:30-5 or 9-5:30

Location- Onsite daily in Franklin, MA (just off 495)

$24-27hr

Must haves:

-0-2 years of administrative, HR or marketing experience

-Strong communication skills

-MS Office (Excel, Outlook & Word)

Preferred:

-Associate or Bachelor degree

-Manufacturing or Distribution industry

Job Description:

The HR & Administrative Coordinator provides day-to-day support across HR and general office administration. This role is a strong fit for someone who is organized, tech-savvy, and comfortable juggling a high volume of shifting priorities in a fast-paced manufacturing environment. The Coordinator will split time between HR staffing/employee lifecycle support and general administrative and office coordination duties, working closely with the HR, Marketing and Administrative teams.

Key Responsibilities:

HR Support

• Coordinate direct labor staffing, including scheduling interviews, providing candidate feedback to staffing agencies, and tracking offer statuses and open positions
• Track pre-employment screenings and manage first-day logistics for new hires
• Support contractor conversions to direct employment
• Validate weekly hours worked for 40 contractors and submit to the staffing agency for payroll processing
• Coordinate indirect staffing needs, including onboarding paperwork, pre-employment screening, I-9/E-Verify completion, workstation setup, and onboarding scheduling
• Support employee exit processes, including exit coordination and workstation clear-out
• Provide general employee support during Open Enrollment, including staffing the computer lab for ICHRA-related questions
• Administer the company Service Award program

General Administration

• Lead the company's Charitable Giving initiative and serve as the primary point of contact for the ACS
• Coordinate Involvement Committee events
• Oversee expense report processing
• Oversee NDA tracking and administration
• Support venue bookings, catering, reservations, and equipment rentals
• Provide front-desk reception coverage when needed
• Provide scheduling support for team meetings
• Maintain and update action item trackers
• Support data entry and data clean-up projects

Qualifications & Ideal Candidate Profile

• Strong problem-solving and analytical skills
• Self-starter who takes initiative without needing close direction
• Comfortable learning and using new software/technology tools
• Able to manage multiple tasks and shifting priorities simultaneously
• Comfortable working in a manufacturing environment
• Friendly, approachable, and open communication style
• Emotionally mature and professional under pressure
• Positive, adaptable attitude — able to work in a high-volume, changing environment where daily tasks can vary
• Can work 5 days per week, including front-desk coverage as needed
• Eager to grow and take on increasing responsibility over time