What are the responsibilities and job description for the Executive Assistant position at The Nagler Group?
Executive Administrative Assistant – start ASAP
Pay: $34–$36/hour
Location: Chelmsford, MA
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Onsite: 3–4 days per week; candidates must be flexible and available Monday–Friday, as onsite days may change week to week
Assignment Length: 2–4 months, with potential for temp-to-hire
Key Responsibilities:
- Manage complex, multi-time-zone calendars by prioritizing meetings, resolving conflicts, and aligning schedules with executive priorities
- Plan and support leadership meetings, including preparing agendas, coordinating logistics, distributing pre-reads, capturing notes, and tracking action items through completion
- Coordinate domestic travel arrangements and related logistics in accordance with company travel and expense policies
- Prepare, edit, and manage executive communications, presentations, and related materials with accuracy and professionalism
- Process, submit, and track expenses to ensure accuracy, timeliness, and policy compliance
- Serve as a primary administrative liaison by screening communications, routing inquiries, and ensuring timely information flow
- Maintain organized, version-controlled documents and shared resources using standard tools and templates
- Support workspace and resource logistics during organizational changes, space planning, onboarding, or office moves
- Partner cross-functionally with internal leaders, teams, and external stakeholders to coordinate schedules, information, and decision-making
- Exercise sound judgment and maintain strict confidentiality when handling sensitive information
Qualifications:Prior Executive Administrative Assistant experience required
- Experience supporting C-level executives strongly preferred; CEO support is a plus
- Financial services or finance-related experience is a plus
- Must be highly polished, professional, and comfortable supporting senior leadership
- Strong calendar management and meeting coordination skills required
- Excellent written and verbal communication skills
- High attention to detail with strong organizational and follow-up skills
- Ability to work across time zones and manage shifting priorities
- Must be flexible with onsite schedule and available Monday–Friday as business needs change
Salary : $34 - $36