Executive Assistant

Senior Executive Assistant | Support Executive Leadership

Are you an experienced Executive Assistant who thrives in a fast-paced, high-impact environment? We're looking for a polished, proactive professional to partner closely with our Chief Growth Officer and Executive Leadership Team, ensuring the organization operates efficiently while supporting strategic initiatives.

This is an outstanding opportunity for a highly organized, resourceful professional who enjoys working with senior executives, managing complex priorities, and serving as a trusted business partner.

What You'll Do

Serve as the primary Executive Assistant to the SVP, Chief Quality, Regulatory & Compliance Officer

• Manage complex executive calendars, prioritize meetings, coordinate logistics, and resolve scheduling conflicts.
• Coordinate domestic and international travel, including detailed itineraries and last-minute changes.
• Plan and facilitate executive meetings, town halls, leadership offsites, and team events.
• Prepare agendas, presentations, meeting materials, take meeting notes, and track action items.
• Manage expense reports and corporate card reconciliations using Concur.
• Process purchase orders, manage vendor setup in SAP, and oversee invoice processing.
• Maintain collaboration tools including Microsoft Teams and SharePoint to support communication across the organization.
• Handle highly confidential information with professionalism, discretion, and sound judgment.
• Partner across departments to ensure seamless communication and execution of key business initiatives.

What We're Looking For

• 7–10 years of experience supporting C-level executives in a dynamic corporate environment.
• Experience supporting global organizations with complex scheduling across multiple time zones.
• Exceptional organizational, project management, and multitasking abilities.
• Strong communication and interpersonal skills with a collaborative approach.
• Ability to work independently, anticipate needs, and solve problems proactively.
• Advanced proficiency with Microsoft Office Suite, Microsoft Teams, SharePoint, and Smartsheet.
• Experience with Concur and SAP is highly preferred.
• Professional, resilient, and adaptable with the ability to thrive under pressure.

Why You'll Love This Opportunity

• Partner directly with executive leadership and play a key role in driving organizational success.
• Work in a collaborative, fast-paced environment where your contributions have real impact.
• Be part of a team that values initiative, professionalism, and continuous improvement.