What are the responsibilities and job description for the Billing Specialist position at The Midtown Group?
Role Overview
We are seeking a detail-oriented and collaborative Billing Specialist III to join the our team. In this role, you will oversee the billing process to ensure accurate and timely invoicing, maintain pristine records, and resolve any billing discrepancies. You will work closely with project teams to understand contract requirements, billing milestones, and payment terms to drive on-time performance and financial accuracy.
Key Responsibilities
- Contract Alignment: Collaborate with the project team to understand contract requirements, associated billing milestones, and payment terms.
- Milestone Management: Review Billing Milestones at the project Hand-Over Meeting (HOM) to ensure they are accurately transferred to PMX from the project contract document. Maintain and update invoice issuance dates in the PMX / BVC tool.
- Change Orders: Ensure Executed Project Change Order agreements are accurately reflected in PMX.
- Billing & Reporting: Verify all billing information for accuracy and completeness. Maintain detailed records of billing transactions and generate reports on billing activity and account status.
- Payment Tracking: Monitor customer payments and report coming due or past due invoices to the Project Manager (PM) and Project Finance Manager (PFM).
- Invoicing Support: Support "Bill on Time" performance by assisting the PM in collecting and preparing all required documentation for invoicing across all project billing categories (e.g., Milestone Billing, Change Order Billing). This includes lien waiver preparation and notarizing.
- TA Services Tracking: Support TA Services billing by tracking the burn rate of TA Services hours by project and issuing reports (Accumulated Hours vs. Base Scope Contract Hours). Provide real-time tracking of non-billable hours and distribution of hours to Non-Conformance Reports (NCRs).
Qualifications
- Education: High school diploma required; Associate degree is strongly preferred.
- Experience: 5 years of dedicated experience in billing or accounts receivable roles.
- Technical Skills: High proficiency in accounting software (specifically SAP) and Microsoft Excel.
- Core Competencies: Strong organizational, analytical, and problem-solving skills.
- Soft Skills: Excellent communication and interpersonal skills. Must be a highly collaborative team player.