Staff Assistant

A Research Institution is seeking a contract to potential hire Staff Assistant role to provide administrative and operational support within a fast-paced engineering department. This is a fully onsite role offering the opportunity to contribute to groundbreaking research at a renowned institution.

Responsibilities

• Coordinate procurement activities, identify suppliers, obtain quotes, generate requisitions, and track orders.
• Manage travel logistics in compliance with federal travel regulations.
• Support complex timekeeping and assist with sponsored/invitational travel and honoraria.
• Maintain property tracking systems and departmental records.
• Provide general administrative support to staff and management.
• Assist the CE Manager and Program Management Office with outreach and project coordination.
• Update and maintain internal website content.
• Perform other related duties as assigned.

Qualifications

• Minimum of 2 years post-secondary education; bachelor’s degree preferred.
• Strong organizational, multitasking, and time management skills.
• Proficiency in MS Word, Excel, and web-based research tools.
• Ability to learn purchasing and government travel systems.
• Excellent attention to detail, judgment, and discretion with confidential information.
• Strong written and verbal communication skills.
• Prior experience in an engineering, scientific, or R&D environment preferred.
• Must be a U.S. person due to occasional proximity to export-controlled materials.

Compensation: $33.00/hr (convert to higher going permanent)

Our Commitment to Inclusion & Belonging:

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.