Staff Assistant

Job Description: Pay Range: $20hr - $25hr Responsibilities:Serve as the first point of contact for the Office of Research, greeting visitors, answering phones, and responding to general inquiries.Schedule meetings, manage calendars, and coordinate appointments for office staff and leadership.Prepare, proofread, and distribute routine correspondence, memos, reports, and other documents as required.Organize and maintain electronic and paper files, ensuring documents are accurately archived and easily accessible.Assist with travel arrangements, including booking transportation and accommodation, and processing travel expense reports.Order and monitor office supplies and equipment, ensuring adequate inventory is maintained.Support the planning and execution of office events, meetings, and workshops, including logistics and documentation.Perform data entry, maintain databases, and prepare basic spreadsheets or presentations as needed.Help with the onboarding process for new staff, including preparing materials and coordinating orientation schedules.Handle sensitive information with confidentiality and professionalism at all times.Contributes to the mission and vision of HSDM and models the School’s core values in all facets of the work.Performs other related duties as assigned or requested.Required Qualifications:High school diploma or equivalent required with three or more years of related experience. Education beyond high school may count toward experience.Excellent written and verbal communication skills.Strong organizational abilities and attention to detail.Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable learning new software tools.Ability to prioritize tasks and manage time efficiently in a fast-paced environment.Professional demeanor with strong interpersonal skills.Demonstrated ability to work independently and as part of a team.Commitment to upholding confidentiality and discretion.Ability to successfully pass a comprehensive background check at hire.Working Conditions:May be required to sit and/or stand for long periods of time.Occasional overtime may be required.

Salary : $20 - $25