Payroll Associate

Payroll Associate

A mission-driven public health organization is seeking a Payroll Associate to provide comprehensive payroll, timekeeping, and administrative support across a dynamic, fast-paced team. This fully onsite role offers the opportunity to contribute to critical public health operations while supporting payroll and HR functions for a large unionized workforce.

Responsibilities

• Process timely and accurate weekly payroll for approximately 1,200 employees, including hourly, unionized, and salaried staff, in compliance with federal and state wage and hour laws.
• Serve as back-up System Administrator for the HR/Payroll/Time & Attendance system (ADP); create reports and perform ad hoc payroll analyses.
• Administer employee time and attendance through ADP ETime, including processing hours and reconciling discrepancies.
• Track and maintain payroll-related data, including direct deposits, W-4s, department transfers, salary changes, and contact information updates.
• Handle employee payroll inquiries and verifications in a professional and timely manner.
• Assist with filing payroll records, ADP reports, and year-end W-2 preparation.
• Review and propose process improvements to enhance payroll efficiency and compliance.
• Collaborate with Administration, Finance, and IT to reconcile cross-departmental payroll and HR data.
• Assist Payroll Manager with quarterly and yearly audits and ensure compliance with internal policies and procedures.
• Participate in HR/payroll system implementation projects and support other related payroll duties as assigned.

Qualifications

• 3–5 years of payroll experience required; experience with government or unionized environments preferred.
• Proficiency with Workday, ADP HRMS/Payroll, ADP ETime, and ADP Reporting strongly preferred.
• Strong knowledge of payroll taxes, payroll operations, and year-end W-2 processing.
• Advanced skills in MS Excel and Word.
• Strong interpersonal, organizational, and problem-solving skills with attention to detail and ability to manage multiple priorities.
• Experience working in a fast-paced, collaborative environment.

Compensation and Details

• Pay: $35/hr
• Location: 100% onsite (Boston, MA)
• Schedule: 35 hours/week
• Duration: 6 months (with possibility of extension)
• Equipment provided
• Vaccination requirements: at least one COVID-19 dose and annual flu shot

Our Commitment to Inclusion & Belonging

We are committed to fostering a diverse and inclusive workplace that reflects the communities we serve. Individuals of all backgrounds, identities, and lived experiences are encouraged to apply.