Administrative Assistant

Administrative Assistant (Hybrid) – Framingham, MA

The Fountain Group is hiring an Administrative Assistant for a prominent client in Framingham, MA. This is a hybrid opportunity requiring onsite attendance two days per week (Tuesday and Wednesday) and offers the chance to support senior leadership within a fast-paced corporate environment.

Position Details

• Job Title: Administrative Assistant
• Location: Framingham, MA (Hybrid – 2 days onsite per week)
• Duration: 7-Month Contract
• Pay Rate: $26.70 - $27.62 per hour
• Schedule: Monday – Friday, standard business hours
• Start Date: ASAP

Position Overview

We are seeking a highly organized Administrative Assistant to provide day-to-day support to senior leaders and their teams. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a dynamic environment.

The ideal candidate will have experience coordinating calendars, arranging travel, processing expenses, organizing meetings, and supporting a variety of administrative functions while maintaining professionalism and confidentiality.

Key Responsibilities

• Manage multiple calendars, appointments, and meeting schedules for leadership team members.
• Coordinate domestic and international travel arrangements and itineraries.
• Process expense reports and assist with expense tracking.
• Organize meetings, including room reservations, catering, agendas, and follow-up activities.
• Support training sessions, conferences, and special events through logistical coordination.
• Maintain files, records, spreadsheets, and other administrative documentation.
• Print, compile, and distribute reports in a timely manner.
• Respond to inquiries and requests from internal and external stakeholders.
• Provide administrative support for home office meetings and business sessions.
• Assist with timekeeping and administrative reporting activities.
• Collaborate with and provide backup support to other Administrative Assistants as needed.
• Support special projects and other administrative tasks as assigned.

Required Qualifications

• 1 year of Administrative Assistant experience supporting managers, directors, or leadership teams.
• Experience managing calendars, scheduling meetings, coordinating travel, and processing expenses.
• Ability to support multiple stakeholders, including senior leadership.
• Strong proficiency in:
• • Microsoft PowerPoint
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Word
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage competing priorities and adapt to changing business needs.
• Strong problem-solving skills and resourcefulness.
• Ability to maintain confidentiality and professionalism in all interactions.

Preferred Qualifications

• Experience working in a large corporate environment.
• Experience supporting executives, directors, or vice presidents.
• Familiarity with coordinating cross-functional or international meetings.

The Fountain Group is a national staffing firm dedicated to connecting talented professionals with industry-leading organizations. We offer competitive compensation, weekly pay, and ongoing support throughout your assignment.