Payroll Administrator - Bilingual Spanish

Job Description

The Payroll Administrator is responsible for managing the full-cycle payroll process while supporting various HR and administrative functions. This role ensures accurate and timely payroll processing, compliance with federal and state regulations, and serves as a key point of contact for employee payroll-related inquiries.

Salary Range: $50-55k, depending on experience

Key Responsibilities:

• Process bi-weekly payroll, ensuring accuracy and compliance with all applicable laws and regulations
• Maintain and manage timekeeping systems, including employee clock-in/out records
• Set up and manage employee direct deposits and payroll deductions (e.g., benefits, child support, uniforms, advances)
• Administer payroll tax payments on a bi-weekly and quarterly basis
• Submit HSA and 401(k) contributions in a timely manner
• Enter and update employee information, including new hires, terminations, pay changes, and address updates
• Report new hires through the appropriate state system and ensure E-Verify compliance
• Process employment applications and assist with onboarding documentation, including drug testing and background checks/badging
• Handle employee verification requests and respond to unemployment/reemployment claims
• Collect and verify daily payroll reports for accuracy
• Manage certified payroll reporting, including OCIP/CCIP and Davis-Bacon compliance
• Update project records and employee work activity in accounting systems
• Reconcile subcontractor hours, invoices, and applicable deductions
  
  

Qualifications:

• Bilingual in English and Spanish required
• Prior payroll processing experience required
• Strong communication skills with a professional and personable phone presence
• Highly organized with strong attention to detail
• Comfortable working in a fast-paced environment and managing multiple priorities
• Experience with payroll and/or accounting systems preferred
• College degree not required