Assistant Bookkeeper

Are you a highly organized and detail-oriented professional looking to be the backbone of a growing company's financial operations? We are seeking a dedicated accounting clerk/bookkeeper to manage the critical processes of Accounts Receivable (AR) and Accounts Payable (AP), ensuring precision and efficiency in our cash flow management.

This role requires a keen eye for detail, strong communication skills, and the ability to manage multiple priorities in a dynamic environment. If you thrive on solving financial puzzles and ensuring smooth transactions, this is the role for you This role is open due to someone retiering.

Accounts Payable (AP) Management

• Receive, review, and accurately verify supplier invoices, matching them rigorously with Purchase Orders and receiving documentation.
• Schedule and process vendor payments (via Check or ACH), maintaining strict adherence to payment terms and ensuring timely disbursement.
• Maintain accurate vendor records and resolve any discrepancies or disputes with suppliers regarding invoices or payments.

Accounts Receivable (AR) Management

• Prepare and issue accurate customer invoices, including the essential use of various third-party Accounts Payable Systems (e.g., Coupa, Ariba, Tungsten) as required by clients.
• Record all incoming payments, ensuring timely and precise reconciliation of receipts with corresponding customer accounts.
• Proactively monitor and manage overdue accounts. Communicate professionally with customers regarding outstanding balances and send necessary reminders.
• Reconcile the AR subledger monthly, investigating and resolving any discrepancies, misapplied payments, or unposted entries.
• Serve as the primary contact for customer inquiries related to billing, balances, and payment issues.

Key Support and Special Projects

• Provide daily support to the CFO, assisting with banking requirements and contributing to the timely and accurate execution of month-end closing procedures.
• Assist the CFO in establishing and monitoring appropriate Credit Terms for both new and existing customers, utilizing resources like Dunn & Bradstreet.
• Aid the President in preparing and compiling Annual and Quarterly Sales Planning Documents.
• Provide general clerical support when needed (e.g., filing, preparing large mailings, catalog labeling).
• Collect and distribute incoming mail and provide backup support for answering and directing inbound phone calls.

Qualifications

• Proven experience in an Accounts Receivable or Accounts Payable role.
• Strong proficiency in accounting software and Microsoft Office Suite (especially Excel).
• Excellent written and verbal communication skills for effective internal and external correspondence.
• High level of integrity and professional judgment in handling sensitive financial information.

For immediate considerations please send your resume to: cecilia.-