AP & AR Specialist

Are you a highly organized and detail-oriented professional looking to be the backbone of a growing company's financial operations? We are seeking a dedicated accountant to manage the critical processes of Accounts Receivable (AR) and Accounts Payable (AP), ensuring precision and efficiency in our cash flow management.

This role requires a keen eye for detail, strong communication skills, and the ability to manage multiple priorities in a dynamic environment. If you thrive on solving financial puzzles and ensuring smooth transactions, this is the role for you!

Accounts Receivable (AR) Management

• Prepare and issue accurate customer invoices, including the essential use of various third-party Accounts Payable Systems (e.g., Coupa, Ariba, Tungsten) as required by clients.
• Record all incoming payments, ensuring timely and precise reconciliation of receipts with corresponding customer accounts.
• Proactively monitor and manage overdue accounts. Communicate professionally with customers regarding outstanding balances and send necessary reminders.
• Reconcile the AR subledger monthly, investigating and resolving any discrepancies, misapplied payments, or unposted entries.
• Serve as the primary contact for customer inquiries related to billing, balances, and payment issues.

Accounts Payable (AP) Management

• Receive, review, and accurately verify supplier invoices, matching them rigorously with Purchase Orders and receiving documentation.
• Schedule and process vendor payments (via Check or ACH), maintaining strict adherence to payment terms and ensuring timely disbursement.
• Maintain accurate vendor records and resolve any discrepancies or disputes with suppliers regarding invoices or payments.

Key Support and Special Projects

• Provide daily support to the CFO, assisting with banking requirements and contributing to the timely and accurate execution of month-end closing procedures.
• Assist the CFO in establishing and monitoring appropriate Credit Terms for both new and existing customers, utilizing resources like Dunn & Bradstreet.
• Aid the President in preparing and compiling Annual and Quarterly Sales Planning Documents.
• Provide general clerical support when needed (e.g., filing, preparing large mailings, catalog labeling).
• Collect and distribute incoming mail and provide backup support for answering and directing inbound phone calls.

Qualifications

• Proven experience in an Accounts Receivable or Accounts Payable role.
• Strong proficiency in accounting software and Microsoft Office Suite (especially Excel).
• Excellent written and verbal communication skills for effective internal and external correspondence.
• High level of integrity and professional judgment in handling sensitive financial information.

For immediate considerations please send your resume to: cecilia.bjurstrom@tatum-us.com