Payroll Specialist

Job Title: Payroll Specialist

Location: On Site - Smithville, Tennessee, United States

Skills: Payroll Administration, ADP Workforce Now, Microsoft Excel, Payroll Compliance, HRIS

About the Motor Vehicle Manufacturing Company / The Opportunity:

Join a dynamic organization within the motor vehicle manufacturing sector that values precision, compliance, and operational excellence. In this Payroll Specialist role, you will play a vital role ensuring employees are compensated accurately and in accordance with all regulations. Take this opportunity to collaborate closely with HR and Finance, drive process improvements, and become a trusted resource for employee payroll matters as part of a forward-thinking manufacturing environment.

Responsibilities:

• Administer and process weekly and semi-monthly payrolls, ensuring accuracy and compliance with company policies and legal requirements.
• Prepare and provide weekly payroll journal entry data to the Accounting Department.
• Submit 401(k) contribution files and oversee related benefit deductions.
• Maintain and update payroll records and wage garnishments in the HRIS system.
• Prepare, reconcile, and submit monthly, quarterly, and year-end payroll reports.
• Monitor and reconcile vacation, sick, and earned time balances, and calculate accruals.
• Process employee expenses and weekly reimbursements through the payroll system.
• Support internal and external audits by providing payroll documentation as required.
• Address employee inquiries regarding payroll, benefits, and deductions accurately and promptly.
• Assist in developing and enhancing payroll policies, procedures, and system efficiencies.

Must-Have Skills:

• Minimum of 3 years' experience in payroll administration.
• Strong proficiency with ADP Workforce Now and payroll/timekeeping systems.
• Advanced Microsoft Excel skills and comfort with Microsoft Office suite.
• Deep knowledge of payroll regulations and compliance requirements.
• Excellent attention to detail, problem-solving, and organizational abilities.
• Capability to maintain confidential records and handle sensitive information discreetly.
• Strong communication skill set for interacting with employees and collaborating with HR/Finance.

Nice-to-Have Skills:

• BA or BS degree in human resources, accounting, business, or a related field.
• Experience with other HRIS or payroll systems in addition to ADP.
• Certification in payroll administration (e.g., CPP, FPC) or willingness to pursue certification.
• Prior experience supporting audit processes and payroll reporting in a manufacturing environment.
• Strong ability to draft, edit, and manage written materials and correspondence.
• Agility in adapting to system updates and regulatory changes.