Billing Specialist

Title: Billing/AR/AP Specialist 

Location: Warwick, RI (Onsite)

Hours: 35 hours per week, Monday through Friday

Job Summary

We are seeking a detail-oriented AR/AP Specialist to support financial operations by ensuring the accuracy, compliance, and timely processing of financial transactions. This role is responsible for pre-auditing and processing invoices, payments, reimbursements, and financial records while ensuring adherence to federal, state, and internal policies. The ideal candidate will have strong analytical skills, experience with financial systems, and the ability to work both independently and collaboratively.

Key Responsibilities

• Review, pre-audit, and process vendor invoices, payments, purchase orders, and reimbursement vouchers
• Ensure all financial transactions comply with federal regulations, state policies, and internal procedures
• Perform accounts payable and accounts receivable functions, including invoice processing, payment tracking, and reconciliation
• Enter, audit, and update financial data in integrated accounting systems
• Prepare and process adjustment vouchers to correct discrepancies
• Assign and track document numbers for invoices, purchase orders, and financial transactions
• Conduct data validation and quality checks to ensure accuracy and completeness
• Assist with employee expense reimbursements and travel vouchers
• Analyze financial processes and recommend improvements for efficiency and compliance
• Collaborate with internal departments, vendors, and external agencies to resolve discrepancies and ensure smooth processing
• Provide guidance to staff on financial procedures and documentation requirements
• Generate financial reports and maintain organized records for audit purposes

Qualifications

• High school diploma required; coursework in Accounting, Finance, or Business Administration preferred
• 2 years of experience in Accounts Payable, Accounts Receivable, or financial operations
• Strong understanding of invoice processing, reconciliations, and financial documentation
• Experience with accounting systems and financial software
• Proficiency in Microsoft Excel and Office Suite
• Knowledge of financial compliance, auditing, and internal controls
• Excellent attention to detail and organizational skills
• Strong communication and problem-solving abilities

Preferred Skills

• Experience working in a government or regulated environment
• Familiarity with ERP or integrated financial systems
• Ability to analyze workflows and improve financial processe