Billing Specialist

Overview Of Athena

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

Position Summary

We are currently recruiting for a Billing Specialist. This full-time position pays $22.09/hr, and is located in Warwick, RI.

Essential Duties And Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Pre-audit documents and/or computer files in connection with requisitions, vendor payments, purchase orders, miscellaneous encumbrances, adjustment vouchers in order to determine their accuracy and compliance with state policies, procedures, and proprietary prior payment
• Preaudit and/or post financial information to an integrated financial system, after first determining the accuracy and appropriateness of data
• Review various business processes used by department sections for effectiveness, economy, efficiency and compliance with federal and state laws, policies and procedures, as well as internal policies and procedures’ to provide various services to the department, and act as a liaison between the department and other state agencies, vendors, etc.
• Facilitate the processing of financial data, as needed.
• Assure the legality, accuracy, and propriety of department financial transactions by verifying their conformance to federal and state laws, personnel rules, contractual agreements, administrative regulations, and department policies and procedures.
• Review various business practices utilized by department sections for economy and efficiency, and for compliance with federal and state laws, policies, and procedures, as well as department policies and procedures.
• Provide technical advice and instruction to various employees concerning the proper processing of requisitions and various financial documents.
• Operate computer hardware and software in order to process various payments through web-centric and/or personal computer-based systems, and to utilize personal computer-based software (including spreadsheets) and data systems for analyzing various documents and records.
• Enter, review, audit and correct financial data and update computer system accordingly.
• Assign, batch and document numbers to various payment vouchers, receipt vouchers, adjustment vouchers, purchase orders, requisitions, and miscellaneous encumbrances, allowing documents to be entered correctly into the department’s accounting system.
• Review financial documents as to accuracy and appropriateness, as well as to prepare adjustment vouchers to correct documents, if necessary, prior to entering into department’s integrated financial systems.
• Process transactions either through hard copy documents, on-line electronic vouchers, or any other remedies source that may be utilized.
• Preaudit and/or post audit various types of payments and/or reimbursements to department employees
• Perform other duties as assigned.
  
  

Required Skills/Abilities

• Working knowledge of the principles, practices and techniques involved in the implementations and/or operation of the post and preaudit components of an accounting, accounts payable, accounts receivable, purchasing, or financial system of a state agency
• Ability to apply such knowledge on assigned projects in a financial management office operation
• Thorough knowledge of the preparation and processing of a variety of vendor and employee payments and reimbursements, purchase orders, miscellaneous encumbrances, adjustment vouchers, accounts receivable
• Working knowledge of office practices and the ability to apply such knowledge in recommending improvements in office procedures, use of forms, and the establishment and retention of relevant office records and files
• Familiarity with spreadsheets, databases, and work processing computer software
• Ability to review, preaudit and post various types of accounting/financial data
• Ability to interpret and apply rules and regulations relating to the function of the accounting and accounts payable and receivable office
• Ability to prepare clear and concise oral and written reports
• Ability to establish and maintain effective working relationships with superiors, department sections and other state and private agencies and organizations and employees
• Ability to maintain a current working knowledge of the latest requirements and developments in processing payment documents and other related areas and related capacities and abilities
• Ability to multitask and be flexible.
• Highly motivated.
  
  

Education And Experience

• Graduation from high school, including or supplemented by courses in bookkeeping, accounting, computing or related subjects.
• 3 years of Accounts Payable experience gained through employment with the responsibility of preparation and processing of financial transactions including specific payment or cash receipt functions.
• State or government experience in Accounts Payable is a plus.
• Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
  
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Working hours M-F, 8:00am-4:30pm.
• Must be able to lift and move up to 25 pounds.
  
  

Successful ATHENA employees will display the following characteristics:

• You strive to be the best in your field currently and in the future.
• You like to make your employer look good.
• You find solutions, where others only see problems.
• You are proactive, you make and meet commitments, and you perform your duties exceedingly well.
• You are aware of the employer’s needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole.
• You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.
  
  

The benefits of working for ATHENA include:

• Support from a team of professionals committed to making your life better.
• Medical, dental and vision insurance available for full- time employment
• Health Savings Account
• Pet insurance.
• 401k with a generous employer match.
• ATHENA paid Life and Accidental Death & Dismemberment Insurance for employee.
• Additional Voluntary Life and Accidental Death & Dismemberment Insurance for employee, spouses, and children.
• Short and Long Term Disability.
• Employee Assistance Program (EAP).
• Easy to use employee self-serve HR portal.
• Sick leave varies by state – be sure to inquire with your Recruiter.
  
  

The statements in this Job Posting are intended to describe the general nature and minimum level of work required. The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.

ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

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