What are the responsibilities and job description for the Executive Assistant position at Swoon Staffing?
Hybrid – Los Angeles, CA (4 days onsite)
Pay Rate: $24–$28/hr
⏳ Contract: 3 Months
Schedule: Monday–Friday, 9:00 AM–6:00 PM PT
Opportunity to potentially grow into a long-term role
We are seeking a proactive and detail-oriented Executive Assistant to support senior leadership within a fast-paced entertainment and podcasting environment. This role supports executives across live events and podcast content teams and is ideal for someone looking to grow their career within media and entertainment.
Responsibilities
- Manage complex calendars and scheduling for multiple executives
- Coordinate meetings, logistics, travel arrangements, and expense reports
- Support live events and podcast operations as needed
- Track talent information and administrative data using Excel
- Serve as a liaison between executives, internal teams, and external partners
- Prepare presentations, documents, and meeting materials
- Assist with invoice tracking, vendor coordination, and office operations
- Handle confidential information with professionalism and discretion
Qualifications
- 1–2 years of Executive Assistant or administrative experience
- Prior experience in media, entertainment, podcasting, music, or events strongly preferred
- Strong attention to detail and organizational skills
- Excellent written and verbal communication skills
- Comfortable working in a fast-paced, collaborative environment
- Experience supporting senior-level executives preferred
- Proficiency with Microsoft Office Suite, especially Outlook and Excel
- Experience with travel and expense management tools such as Concur is a plus
What They’re Looking For
- Someone dependable, proactive, and eager to grow
- A candidate who takes initiative and looks for ways to help
- Strong follow-through and responsiveness throughout the process
- Interest in entertainment, music, podcasting, or live events
- Comfortable working around talent, podcast guests, and celebrity-facing environments
Schedule & Location
- Tuesday & Wednesday onsite in West Hollywood
- Monday (and possibly Thursday) onsite in Larchmont
- Fridays remote
- Some flexibility may be needed to support occasional events outside standard hours
Salary : $24 - $28