Administration Assistant

Location: Oakland, CA (Hybrid)Duration: 6 MonthsPay Rate: $29/hRole OverviewThe Director’s Assistant provides high-level administrative and operational support to 2–3 Director-level teams, supporting finance program management activities and general office operations. This role requires strong organizational skills, adaptability to changing priorities, and the ability to manage multiple workstreams while delivering reliable, detail-oriented support.Top QualificationsPrevious administrative or assistant experienceExperience supporting multiple leaders and teams simultaneouslyProven ability to execute task-driven activities successfullyStrong organizational skills with the ability to follow established standardsComfortable using Microsoft Office products (Outlook, Excel, Word)Ability to troubleshoot issues, ask questions, and escalate when neededKey ResponsibilitiesProvide administrative support to 2–3 Director teamsManage calendars, scheduling, and meeting coordination across multiple stakeholdersSupport administrative system access tasks, including:Vendor onboarding/offboarding in FieldglassCreating and maintaining distribution listsOrganize, track, and replenish office, conference room, and print room suppliesPrepare conference rooms and open spaces, including equipment setup and catering coordinationSupport large events and offsites, including travel to offsite locations as neededAssist with technical coordination, including command center setup, AV equipment, and connectivityIdentify and support process improvement opportunities to streamline workflows and increase efficiencyRequired Technical SkillsMicrosoft Outlook: Intermediate to advanced calendar management, scheduling, and email organizationMicrosoft Excel: Ability to create and manage spreadsheets, apply formulas, and support reportingCalendar Management: Expertise coordinating complex schedules across multiple leadersMeeting & AV Setup: Ability to set up and troubleshoot meeting technology and collaboration toolsMicrosoft Project (Desired): Experience with project tracking, timelines, and resource coordinationProcess Improvement (Desired): Familiarity with workflow optimization and documentationDesired Systems Experience: SAP and Fieldglass

Salary : $29