Procurement Specialist - Purchase Orders

Title: Procure – to – Pay Operations Specialist

Pay: $59-$69

Type: Hybrid San Francisco California 94110 United States

Duration: 6 months – could extend based on performance

Position Overview: 

• We’re seeking a Procurement Operations Sr Specialist to support day-to-day execution and absorb operational workload, enabling the Manager to focus on transformation, controls, and system-level improvements.
• This role owns the upstream execution engine of P2P — ensuring intake requests convert into clean, accurate purchase orders, exceptions are resolved quickly, and downstream AP and Accounting partners are not blocked by procurement issues. It is a hands-on IC role designed to reduce noise, stabilize throughput, and keep purchasing moving predictably at scale.
• This is not a sourcing role, not a contract negotiation role, and not a transformation-design role. Success is measured by clean execution, reduced exceptions, and fewer downstream escalations.

Key Responsibilities:

Procurement Intake & PO Execution

·         Own day-to-day procurement execution from request intake through PO issuance.

·         Validate intake requests for completeness, accuracy, and correct routing before PO creation.

·         Create, update, and release POs with accurate entity, cost center, GL, dates, pricing, and payment terms.

·         Ensure alignment between intake, contracts, and POs to prevent downstream invoice issues.

Flagged PO & After-the-Fact Cleanup

·         Own resolution of POs flagged after creation due to missing data, mismatches, incorrect coding, timing changes, or approval gaps.

·         Investigate root causes of flags (scope changes, pricing updates, delivery timing changes, system errors).

·         Process PO change orders, cancellations, and clean-ups to unblock invoicing and payment.

·         Proactively clear aged or stuck POs that risk blocking AP or close.

·         Escalate systemic or high-risk issues with clear context and recommended next steps.

Cross-Functional Coordination

·         Partner with Sourcing, Legal, Security/TPRM, AP, and Accounting to resolve executional blockers.

·         Work directly with business requesters and suppliers to correct issues and reinforce standard procurement

pathways.

·         Act as a steady execution point so issues are resolved without leadership intervention.

Downstream Enablement & Close Support

·         Ensure PO data accurately reflects delivery expectations, timing, and commercial terms needed for accruals and

invoice validation.

·         Respond to AP and Accounting inquiries related to PO accuracy, timing, and changes.

·         Support after-the-fact cleanup needed to explain spend, timing, or variances at close.

Process Discipline & Continuous Improvement

• Follow established procurement policies, SOPs, and intake pathways.
• Identify recurring breakdowns or exception patterns and surface them to the PTP Lead.
• Support stabilization and clean-up efforts as tooling and workflows evolve.

Qualifications:

• 4–6 years of procurement operations or P2P execution experience.
• Strong understanding of intake PO invoice workflows and how upstream errors create downstream friction.
• Hands-on experience creating and maintaining POs in ERP environments (Zip, Oracle Fusion, Coupa, SAP, etc.).
• Comfortable resolving complex operational issues independently.
• Detail-oriented operator with strong judgment and urgency.

Preferred Qualifications:

• Familiarity with Zip, Oracle, Ironclad, or similar procurement systems
• Experience working alongside BPO or shared-services execution teams
• Exposure to audit-ready or control-focused environments.