Purchasing Coordinator

Position Summary: Purchase Materials, of a specialized nature in accordance with prescribed purchasing regulations and procedures.  Reviews and analyzes purchase requisitions, investigates and develops sources of supplies, and reviews quotations.  Interprets purchasing procedures to departments and vendors, as a specialist in assigned material categories. This position requires the use of initiative and independent judgment.

Essential Duties and Responsibilities:

• Purchase materials such as Customer Supplied and MRO (non-inventoried) items
• Creates and issues accurate, complete Purchase Orders in a timely manner for Customer Supplied Materials and MRO items based on MRP and/or production needs
• Creates and presents Purchase Orders in any amount over $10,000 to be countersigned by the Purchasing Manager.
• Authorizes payment of invoices or return of merchandise within scope of designated category
• Communicate with vendors to obtain product or service information, such as price, availability, and delivery schedule.
• Work with vendors on missing documentation on incoming shipments.
• Maintains procurement records, such as items or services purchased, costs, delivery, product quality or performance, and inventories.
• Discuss defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine sources of trouble and take corrective action.
• Resolves discrepancies associated with purchases to management’s satisfaction in a professional and timely manner.
• Manage local deliveries for all Purchasing categories to ensure timely delivery.
• Manages PO confirmations for all Purchasing categories, such as Customer Supplied Materials, Components, and/or Chemicals.
• Expedites orders and requests as needed.
• Perform workflow on New Customer Supplied items.
• Reviews and approves documents generated by purchasing clerks for accuracy.
• Other duties may be assigned.

Essential Skills and Qualifications:

• Bachelor's Degree from a four-year college or university preferred.
• Minimum two year of relevant experience in a manufacturing environment is highly desirable.
• Strong understanding of purchasing principles, procedures, materials, products, and the commodity market.
• Proven ability to build and maintain strong working relationships.
• Ability to perform calculations involving conversions, discounts, interest, proportions, percentages, area, and volume.
• Excellent written and verbal communication skills.
• Ability to effectively interpret and communicate technical information (SOPs, procedures, regulations).
• Strong presentation skills with the ability to effectively communicate with various audiences (managers, clients, customers).
• Ability to analyze complex situations, identify and solve problems effectively, and make sound decisions.
• Strong analytical and critical thinking skills to interpret instructions in various formats (written, oral, diagrams, schedules).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with ERP systems (e.g., Deacom) is a plus.
• Strong internet research and navigation skills.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.