Purchasing Coordinator

M/I Homes has been building new homes of outstanding quality and superior design for 50 years. Founded in 1976 by Irving and Melvin Schottenstein and guided by Irving’s drive to always “treat the customer right,” we have fulfilled the dreams of over 170,000 homeowners and grown to become one of the nation’s leading homebuilders. M/I Homes started as a family business and grew into a national leader in a single generation with divisions in 17 markets, including Austin, Charlotte, Chicago, Cincinnati, Columbus, Dallas, Detroit, Ft. Myers/Naples, Houston, Indianapolis, Minneapolis, Nashville, Orlando, Raleigh, San Antonio, Sarasota, and Tampa.

Job Summary:

The Purchasing Coordinator supports divisional job start, permitting, and purchasing administration activities to ensure accurate budgets, timely permits, complete construction start packages, and reliable system data. This role coordinates daily Starts activity, assists with permitting and vendor pricing administration, and serves as a key communication link between Purchasing, Construction, Sales, Accounting, municipalities, and trade partners. The Purchasing Coordinator works closely with the Starts and Programming Manager and Construction team to maintain data accuracy, process documentation, and support efficient Starts and Purchasing operations.

Duties and Responsibilities

• Collects required information to acquire new home construction building permits
• Oversee assigned communities Starts on a daily, weekly, monthly basis to match Divisional Objectives utilizing the “Start Tracker” report.
• Runs Lot Start job budgets and provides all construction documents needed for single family home construction to field personnel.
• Provides per plan “Lot Fits” to sales for new communities Issue and verify Change Orders that are Spec/Buyer related daily.
• Assist in updating and maintaining standard operating procedures for the Starts / Purchasing Department.
• Assist in relationship building with subcontractors and trade partners.
• Assist in the Review and Analysis of monthly Gross Margins as they pertain to Starts.
• Weekly Divisional reporting of product changes.
• Continue to improve the efficiency and productivity of Starts / Permitting Department
• Daily Communication of Starts released to construction.
• Permitting
• Procure and coordinate all necessary items (Engineering, Energy, HVAC, Plumbing and Irrigation designs) to submit job data to the applicable municipality obtaining a building permit.
• Manage the red lining of plans as it relates to the Releasing of purchase orders and address specific plans to the respective municipalities, trades and vendors.
• Work with Accounts Payable securing check request for construction and water permits per municipality. 
• Distribute accurate and complete building budgets, construction documents and permit checks to the construction managers as forecasted by the “Starts Tracker” Report.
• Work with municipalities achieving an even flow and accurate permitting process while maintaining the highest level if integrity and professionalism. 
• Communicate and implement all necessary code compliance changes based on City Municipalities.
• Starts
• Obtain an Even Flow Starts process.
• Obtains, verifies, calculates and hard cost items including costs for permits, driveways, public works and lot programming to provide accurate housing budgets.
• Compiles verifies and provides updated costing information for data entry to estimating system.
• Arrange budgets for housing starts including listing of costs for standard and non-standard pricing items.
• Maintain all address specific plans; color selects and change orders in the Extranet.
• Administer and distribute accurate purchase orders within the allotted time frame.
• Maintain Starts related Lot Start Work file’s based on effective prices.
• Perform Starts Package Review Audits among piers.
• Issue and control any Starts related EPO’s and costs.
• Analyzes over budget report and provides weekly feedback on progress.
• Ensures closed loop interdepartmental communication and issue resolution
• Responsible for overall accuracy of job budgets for assigned communities.
• Strategic departmental planning and structure
• Performs additional assignments as requested by Manager.

Minimum Education/Experience/Knowledge:

• High School Diploma required, some college or bachelor’s degree preferred.
• 1–3 years of experience in residential construction administration, purchasing, budgeting, or related field preferred.
• Basic understanding of the residential construction process.
• Ability to read and interpret blueprints preferred.
• Experience with data entry, costing systems, and ERP/estimating software preferred.
• Experience with Oracle JD Edwards or similar systems a plus.

Skills and Abilities: 

• Strong attention to detail and data accuracy.
• Organized and able to manage multiple tasks and deadlines.
• Professional communication skills with internal teams, municipalities, and vendors.
• Customer service oriented with a collaborative mindset.
• Ability to follow established procedures and work under management direction.
• Strong written and verbal communication skills.

Work Conditions and Physical Requirements:

Office environment.

M/I Homes offers a comprehensive benefits package, including medical, dental, vision, paid time off and paid holidays, paid parental leave, traditional and Roth 401(k) options, profit sharing plan, employee stock purchase plan, employee home purchase plan and more.

We are committed to attracting, developing, and retaining diverse talent that reflects the customers we serve and the communities where we live and work.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

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