What are the responsibilities and job description for the Administrative Support Associate position at SterlingRisk?
At SterlingRisk, our employees are the driving force behind our success. We take pride in going the extra mile to support our employees, reinforcing our commitment to being a Great Place to Work and a Fortune Best Workplace. We foster a culture where new ideas and diverse perspectives are not just encouraged but valued. Our Values Blueprint, centered on Integrity, Innovation, Collaboration, Care & Respect, and Excellence, shapes our daily operations, making us a leader in the insurance industry.
Midtown, Manhattan, NYC
Position Summary:
On a daily basis, under the direction and supervision of the supervisor, the position will act as the first point of contact for the NYC office and provides a broad range of administrative, organizational, and project support.
Essential Functions & Basic Duties:
(This job specification may not include all the duties listed, nor do the examples cover all the duties that may be performed.)
- Welcome all onsite visitors, ensure proper sign-in and issue visitor badges.
- Announce guest arrivals to appropriate personnel.
- Schedule and coordinate conference rooms for meetings and events.
- Arrange catering and refreshments for in-person meetings as needed.
- Monitor office and kitchen supply inventory and coordinate with Facilities for reordering.
- Provide comprehensive administrative support to the Sterling Analytics department, including:
- Assisting with meeting agendas and preparation of materials.
- Client invoicing and check reconciliation.
- Logging and tracking legal invoices in account spreadsheets.
- Managing departmental inboxes and daily legal bill review downloads.
- Pulling and formatting legal bills for review and reconciliation.
- Verifying receipts and preparing reports as needed.
- Creating and maintaining invoice tracking spreadsheets.
- Prepare and coordinate outgoing mailings, including FedEx and other couriers.
- Support ad-hoc administrative projects and requests from department leadership.
Knowledge, Skills, & Abilities:
- Polished professional with a welcoming and proactive attitude.
- Strong organizational and time management skills; able to handle multiple priorities in a fast-paced environment.
- Exceptional attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and PDF Exchange; experience with Applied EPIC a plus.
- Comfortable working with all levels of the organization and external vendors.
- Familiarity with general office equipment (printers, copiers, etc.).
- Strong team player with a collaborative approach to problem-solving.
Education and Work Experience:
- College degree preferred
- At least one to two years of experience in an administrative assistant, office coordinator, or similar support role; or as a paralegal
- Experience working in a mid-sized company
The statements above are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. SterlingRisk is an Equal Opportunity Employer. EOE/AA/M/F/V/D/SO or any other characteristics protected by law. Neither this job description nor any other written or verbal communications are intended to create a contract of employment or a promise of long-term employment. Employment-at-will may be terminated with or without cause and with or without notice at any time by the Employee or by SterlingRisk.
To learn more about us and the other career opportunities available at SterlingRisk, please visit our website at www.sterlingrisk.com.
Why SterlingRisk?
We are a dedicated team of professionals, committed to upholding our five core values and delivering excellence in all we do. Our expertise spans across Commercial Lines, Personal Lines, Employee Benefits, Surety, Life Insurance, Claims & Risk Management Services, Environmental, Aviation, Construction, and Real Estate.
Find your path to success with SterlingRisk! We offer competitive salaries and a comprehensive benefits package, including health, dental, and vision coverage, short-term and long-term disability, life insurance, and a 401K plan with an employer match. Additionally, we offer a competitive and generous PTO package. Our commitment to your growth doesn't stop there-benefit from licensing support, continuing education reimbursement, and numerous learning and development opportunities.
Salary:
The estimated base salary range for this full-time position is $48,000 – $50,000 annually, plus benefits, and can vary based on location.
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty and training. The hiring range represents the company's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Salary : $48,000 - $50,000