What are the responsibilities and job description for the Senior Accountant (DMA #21910) position at State of New Mexico?
Posting Details
Interviews are anticipated to be conducted within two weeks of closing date.
This position provides essential accounts payable support to the Department of Military Affairs, an agency who supports the New Mexico Army National Guard by reviewing, analyzing, and processing financial documents to ensure accurate and timely payment of invoices. The role manages the full life-cycle of vouchers and invoices¿including logging, tracking, verification, and certification¿and supports statewide operations across more than 50 facilities. The position also examines financial records, identifies discrepancies, coordinates resolutions with vendors, and communicates budgetary information to internal departments and Federal and State partners. Using Excel and financial reporting tools, the role monitors expenditures, tracks outstanding warrants, and provides guidance on Purchase order budget usage and work order adjustments to support effective financial management.
Why does the job exist?
This position exists to ensure the Department of Military Affairs provides accurate, timely, and compliant accounts payable operations that support the mission readiness of the New Mexico National Guard. The position examines, analyzes, and interprets accounting and invoice records to provide accurate budgetary recommendations. It ensures that all invoices and payments are processed efficiently, accurately, and on time, enabling the agency to meet operational, contractual, and compliance requirements. The position also serves as a key communication link for financial information between internal and external customers, including Federal and State-funded departments and multiple Cooperative Agreements.
How does it get done?
This position is responsible for managing a wide range of accounts payable functions, including processing DOIT and GSD invoices, vehicle charges, copier leases, security services, telecommunications, Capital Outlay, and Military Construction (MILCON) invoices, SRM project expenses, and all other miscellaneous agency invoices. The role coordinates with vendors and internal stakeholders to promptly resolve billing discrepancies and disputed charges. It utilizes and creates multiple Excel tracking spreadsheets to monitor all invoices received, payments made for leases, telecommunications expenditures, and purchase order balances, ensuring sufficient funds are available for anticipated expenditures. The position compiles data and prepares internal work orders to establish purchase orders for recurring State Program expenses and prepares operating transfer journal entries for the agency. It also runs various SHARE financial reports, including outstanding warrants and accounts payable reports, to provide guidance to Federal and State-funded departments when purchase order increases or decreases are required. Additionally, the position cross¿trains to remain current on other accounts payable functions and assists with agency runner duties to support daily financial operations.
Who are the customers?
This position provides financial and accounts payable support for the Department of Military Affairs and the New Mexico Army National Guard, serving a wide range of internal and external customers. These customers include external vendors, program managers, and staff across all agency bureaus and departments, as well as teams working under various Federal Cooperative Agreements. The role also supports agency financial staff, including the Accounts Payable Manager and the CFO¿and collaborates closely with the Department of Finance and Administration, GSD and DoIT, to ensure accurate, timely, and compliant financial operations.
Ideal Candidate
This position provides financial and accounts payable support for the Department of Military Affairs and the New Mexico Army National Guard, serving a wide range of internal and external customers. These customers include external vendors, program managers, and staff across all agency bureaus and departments, as well as teams working under various Federal Cooperative Agreements. The role also supports agency financial staff, including the Accounts Payable Manager and the CFO¿and collaborates closely with the Department of Finance and Administration, GSD and DoIT, to ensure accurate, timely, and compliant financial operations.
Minimum Qualification
Bachelor's Degree in Accounting, Finance, Auditing, or Business Administration and two (2) years directly related work experience in accounting, auditing, finance, and/or budgeting. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid Driver's License with no limitations or restrictions. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.
Working Conditions
Office setting, exposure to Visual/Video Display terminal (VDT) and extensive persona! computer and telephone usage with extended periods of sitting. Frequent use of State vehicle. Standard business hours 7:00 A.M. - 3:30 P.M. Monday through Friday.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Miki.Huntley Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
Interviews are anticipated to be conducted within two weeks of closing date.
This position provides essential accounts payable support to the Department of Military Affairs, an agency who supports the New Mexico Army National Guard by reviewing, analyzing, and processing financial documents to ensure accurate and timely payment of invoices. The role manages the full life-cycle of vouchers and invoices¿including logging, tracking, verification, and certification¿and supports statewide operations across more than 50 facilities. The position also examines financial records, identifies discrepancies, coordinates resolutions with vendors, and communicates budgetary information to internal departments and Federal and State partners. Using Excel and financial reporting tools, the role monitors expenditures, tracks outstanding warrants, and provides guidance on Purchase order budget usage and work order adjustments to support effective financial management.
Why does the job exist?
This position exists to ensure the Department of Military Affairs provides accurate, timely, and compliant accounts payable operations that support the mission readiness of the New Mexico National Guard. The position examines, analyzes, and interprets accounting and invoice records to provide accurate budgetary recommendations. It ensures that all invoices and payments are processed efficiently, accurately, and on time, enabling the agency to meet operational, contractual, and compliance requirements. The position also serves as a key communication link for financial information between internal and external customers, including Federal and State-funded departments and multiple Cooperative Agreements.
How does it get done?
This position is responsible for managing a wide range of accounts payable functions, including processing DOIT and GSD invoices, vehicle charges, copier leases, security services, telecommunications, Capital Outlay, and Military Construction (MILCON) invoices, SRM project expenses, and all other miscellaneous agency invoices. The role coordinates with vendors and internal stakeholders to promptly resolve billing discrepancies and disputed charges. It utilizes and creates multiple Excel tracking spreadsheets to monitor all invoices received, payments made for leases, telecommunications expenditures, and purchase order balances, ensuring sufficient funds are available for anticipated expenditures. The position compiles data and prepares internal work orders to establish purchase orders for recurring State Program expenses and prepares operating transfer journal entries for the agency. It also runs various SHARE financial reports, including outstanding warrants and accounts payable reports, to provide guidance to Federal and State-funded departments when purchase order increases or decreases are required. Additionally, the position cross¿trains to remain current on other accounts payable functions and assists with agency runner duties to support daily financial operations.
Who are the customers?
This position provides financial and accounts payable support for the Department of Military Affairs and the New Mexico Army National Guard, serving a wide range of internal and external customers. These customers include external vendors, program managers, and staff across all agency bureaus and departments, as well as teams working under various Federal Cooperative Agreements. The role also supports agency financial staff, including the Accounts Payable Manager and the CFO¿and collaborates closely with the Department of Finance and Administration, GSD and DoIT, to ensure accurate, timely, and compliant financial operations.
Ideal Candidate
This position provides financial and accounts payable support for the Department of Military Affairs and the New Mexico Army National Guard, serving a wide range of internal and external customers. These customers include external vendors, program managers, and staff across all agency bureaus and departments, as well as teams working under various Federal Cooperative Agreements. The role also supports agency financial staff, including the Accounts Payable Manager and the CFO¿and collaborates closely with the Department of Finance and Administration, GSD and DoIT, to ensure accurate, timely, and compliant financial operations.
Minimum Qualification
Bachelor's Degree in Accounting, Finance, Auditing, or Business Administration and two (2) years directly related work experience in accounting, auditing, finance, and/or budgeting. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid Driver's License with no limitations or restrictions. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.
Working Conditions
Office setting, exposure to Visual/Video Display terminal (VDT) and extensive persona! computer and telephone usage with extended periods of sitting. Frequent use of State vehicle. Standard business hours 7:00 A.M. - 3:30 P.M. Monday through Friday.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Miki.Huntley Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
Benefits:
Health Insurance, Vacation & Paid Time Off, Retirement PlanSalary : $25 - $37