What are the responsibilities and job description for the Senior Accountant (DCA #4776) position at State of New Mexico?
Posting Details
Interviews are anticipated to be conducted within two weeks of closing date.
Please visit us at www.newmexicoculture.org
Created in 1978 by the New Mexico Legislature, the Department of Cultural Affairs represents New Mexico's dedication to preserving and celebrating the cultural integrity and diversity of our state. The Department oversees a broad range of New Mexico's arts and cultural heritage agencies. These include 16 divisions representing a variety of programs and services.
The New Mexico Department of Cultural Affairs (DCA), Administrative Services Division (ASD) Accounts Payable and Procurement section plays a primary role for offering great customer service to our department finance field staff statewide which includes 16 divisions representing a variety of programs and services. ASD is looking for employees who want to utilize their existing skills, where they can expand professionally. ASD works in tandem with our divisions across the State to provide administrative, financial, accounting, procurement, and other functions to assist with their operations. If you become a part of DCA ASD, you will quickly feel a part of this excellent administrative support team!
Why does the job exist?
The New Mexico Department of Cultural Affairs (DCA), Administrative Services Division (ASD) is a fast-paced division, and this job exists to support a large volume of daily procurement transactions. This position is one of the two principal Accountant and Auditors in the ASD Accounts Payable section that is responsible for training and mentoring finance/fiscal staff throughout the state. This position helps ensure that DCA maintains a high level of accuracy, accountability, and timely processing of requisitions, purchase orders, payment vouchers, and all procurement functions.
This position will help support the Department's Chief Procurement Officer by preparing and auditing Purchase Orders, P-card purchases, assisting with Invitation to Bids (ITB), Agency Statewide Price Agreements, Sole Sources, Request for Proposals and Emergency Procurements. This position also supports the processing of the agency's Professional Services Contracts, preparation of DFA memos (White Papers, CPO Determination Memos, etc.), Tax Exempt Certificates, reconciliation of P-Card monthly statements, and maintaining procurement logs. This position will serve as backup as needed for other AP/Procurement staff.
How does it get done?
1. Facilitate agency payable/purchasing/travel activity: this involves reviewing, auditing, analyzing, and reconciling transactions submitted for processing by Agency fiscal staff throughout the State to ensure timeliness and accuracy; training Agency fiscal staff on processing accounts payables and running SHARE reports and queries; and processing accounts payables as assigned. This position will also assist with reviewing, auditing, analyzing and processing travel requests/reimbursements with a high level of accuracy.
2. Procurement: This position will assist the CPO/AP Manager along with the Financial Coordinator with processing Agency contracts (i.e. Professional Services Contracts, Memorandums of Understanding, Joint Power Agreements, IT Contracts, Price Agreements, Requests for Proposals (RFPs), and Invitation to Bids (ITBs) by reviewing, auditing, and analyzing all contractual agreements from initiation to completion and will route all contractual agreements for appropriate approvals and signatures. This position will work closely with the CPO/AP Manager, CFO, Financial Coordinator, legal counsel, DFA, Contracts Review Bureau, NM Taxation and Revenue, Division Directors and the General Services Department State Purchasing division during the development of contractual agreements to ensure accuracy and completeness.
Who are the customers?
This position serves the Department of Cultural Affairs Agency staff, contractors/suppliers doing business with Department of Cultural Affairs, DCA Legal Council, and other Agencies and stakeholders involved in the procurement process.
Ideal Candidate
This position serves the Department of Cultural Affairs Agency staff, contractors/suppliers doing business with Department of Cultural Affairs, DCA Legal Council, and other Agencies and stakeholders involved in the procurement process.
Minimum Qualification
Bachelor's Degree in Accounting, Finance, Auditing, or Business Administration and two (2) years directly related work experience in accounting, auditing, finance, and/or budgeting. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment. Must possess and maintain a valid Driver's License.
Working Conditions
Office setting, exposure to Visual/Video Display terminal (VDT) and extensive personal computer and telephone usage with extended periods of sitting. Lifting up to 25lbs, some standing and reaching required. Some travel within the state may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Melissa Catanach 505-827-7836, or Email: melissa.catanach@dca.nm.gov Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
Interviews are anticipated to be conducted within two weeks of closing date.
Please visit us at www.newmexicoculture.org
Created in 1978 by the New Mexico Legislature, the Department of Cultural Affairs represents New Mexico's dedication to preserving and celebrating the cultural integrity and diversity of our state. The Department oversees a broad range of New Mexico's arts and cultural heritage agencies. These include 16 divisions representing a variety of programs and services.
The New Mexico Department of Cultural Affairs (DCA), Administrative Services Division (ASD) Accounts Payable and Procurement section plays a primary role for offering great customer service to our department finance field staff statewide which includes 16 divisions representing a variety of programs and services. ASD is looking for employees who want to utilize their existing skills, where they can expand professionally. ASD works in tandem with our divisions across the State to provide administrative, financial, accounting, procurement, and other functions to assist with their operations. If you become a part of DCA ASD, you will quickly feel a part of this excellent administrative support team!
Why does the job exist?
The New Mexico Department of Cultural Affairs (DCA), Administrative Services Division (ASD) is a fast-paced division, and this job exists to support a large volume of daily procurement transactions. This position is one of the two principal Accountant and Auditors in the ASD Accounts Payable section that is responsible for training and mentoring finance/fiscal staff throughout the state. This position helps ensure that DCA maintains a high level of accuracy, accountability, and timely processing of requisitions, purchase orders, payment vouchers, and all procurement functions.
This position will help support the Department's Chief Procurement Officer by preparing and auditing Purchase Orders, P-card purchases, assisting with Invitation to Bids (ITB), Agency Statewide Price Agreements, Sole Sources, Request for Proposals and Emergency Procurements. This position also supports the processing of the agency's Professional Services Contracts, preparation of DFA memos (White Papers, CPO Determination Memos, etc.), Tax Exempt Certificates, reconciliation of P-Card monthly statements, and maintaining procurement logs. This position will serve as backup as needed for other AP/Procurement staff.
How does it get done?
1. Facilitate agency payable/purchasing/travel activity: this involves reviewing, auditing, analyzing, and reconciling transactions submitted for processing by Agency fiscal staff throughout the State to ensure timeliness and accuracy; training Agency fiscal staff on processing accounts payables and running SHARE reports and queries; and processing accounts payables as assigned. This position will also assist with reviewing, auditing, analyzing and processing travel requests/reimbursements with a high level of accuracy.
2. Procurement: This position will assist the CPO/AP Manager along with the Financial Coordinator with processing Agency contracts (i.e. Professional Services Contracts, Memorandums of Understanding, Joint Power Agreements, IT Contracts, Price Agreements, Requests for Proposals (RFPs), and Invitation to Bids (ITBs) by reviewing, auditing, and analyzing all contractual agreements from initiation to completion and will route all contractual agreements for appropriate approvals and signatures. This position will work closely with the CPO/AP Manager, CFO, Financial Coordinator, legal counsel, DFA, Contracts Review Bureau, NM Taxation and Revenue, Division Directors and the General Services Department State Purchasing division during the development of contractual agreements to ensure accuracy and completeness.
Who are the customers?
This position serves the Department of Cultural Affairs Agency staff, contractors/suppliers doing business with Department of Cultural Affairs, DCA Legal Council, and other Agencies and stakeholders involved in the procurement process.
Ideal Candidate
This position serves the Department of Cultural Affairs Agency staff, contractors/suppliers doing business with Department of Cultural Affairs, DCA Legal Council, and other Agencies and stakeholders involved in the procurement process.
Minimum Qualification
Bachelor's Degree in Accounting, Finance, Auditing, or Business Administration and two (2) years directly related work experience in accounting, auditing, finance, and/or budgeting. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling six (6) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment. Must possess and maintain a valid Driver's License.
Working Conditions
Office setting, exposure to Visual/Video Display terminal (VDT) and extensive personal computer and telephone usage with extended periods of sitting. Lifting up to 25lbs, some standing and reaching required. Some travel within the state may be required.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Melissa Catanach 505-827-7836, or Email: melissa.catanach@dca.nm.gov Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
Benefits:
Health Insurance, Vacation & Paid Time Off, Retirement PlanSalary : $25 - $37