What are the responsibilities and job description for the Finance Specialist / Collections Manager position at SourcePro Search?
Finance Specialist / Collections Manager
Location: Downtown Manhattan (In-office, 5 days/week)
Salary: $90,000
Industry: Real Estate Law Firm
Status: Full-Time
A fun, fast-paced, and highly collaborative downtown real estate law firm is seeking a Finance Specialist / Collections Manager to join their growing team. This is a fantastic opportunity to work in a vibrant office with regular outings—think shows, concerts, boat trips, and happy hours—with a group that values both hard work and great energy.
What You’ll Do:
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Draft, execute, and maintain documentation for retainers, NDAs, vendor contracts, and internal agreements for the Managing Partner
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File and support arbitration matters (NYCLA and AAA), including drafting narratives, tracking deadlines, calendaring, and attending hearings
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Collaborate directly with the CFO on billing, payroll, collections, expense reconciliation, time entry, invoice generation, and financial reporting
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Negotiate payment plans with clients to reduce delinquent accounts and implement proactive collections strategies
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Maintain and update a comprehensive client database, tracking contributions and engagement to drive business optimization
What You’ll Bring:
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Proven experience in collections, preferably in a law firm or professional services environment
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Experience supporting billing and finance functions including invoicing, A/R, payroll, and reconciliations
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Strong written and verbal communication skills, especially for client interactions and arbitration documents
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Detail-oriented with excellent organizational skills and the ability to multitask in a deadline-driven environment
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A proactive, flexible attitude and the ability to thrive in a social, team-oriented office
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Tech-savvy with comfort in using legal billing systems and Excel
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Availability to work fully on-site, 5 days/week in a dynamic and engaged team setting
Salary : $90,000