What are the responsibilities and job description for the Facilities Manager position at Society of St?
The Facilities Manager contributes to the Agency’s mission by caring for the physical portfolio, i.e. all buildings, property, machinery, equipment, vehicles, and tools, through regular cleaning, repair, and maintenance of the grounds, buildings, systems, vehicles, and their mechanical components.
Essential Duties and Responsibilities:
- Maintain Agency’s grounds, buildings, vehicles, and mechanical components as directed
- Supervise the maintenance techs to ensure timely turn-over of empty units and the resolution of maintenance requests
- Conduct HQS walk-through inspections to ensure rental units are within grant and Louisville Metro regulations
- Manage monthly preventative maintenance and pest control schedules as well as communicate necessary information to program managers
- Review and approve purchase orders for the housing and maintenance teams in a cost effective manner
- Ensure compliance with lead-based paint regulations
- Maintain compliance with COA standards, HUD regulations and any other applicable laws and regulations
- Assist in the inspection of security systems, fire alarm systems, extinguishers, smoke detectors, and fire exits to ensure readiness for emergencies
- Assist in obtaining and maintaining equipment and supplies needed to complete tasks
- Advise Director of Housing and Maintenance of any issues and needs related to maintenance/grounds projects
- Work independently to assess the needs of the Agency’s facilities in order to maintain property and equipment properly
- Work cooperatively with clients, staff, volunteers, and vendors to effectively meet the maintenance needs of the Agency
- Maintain compliance with COA standards, HUD regulations and any other applicable laws and regulations
- Coordinate and oversee operations including vendor relationships and contractor workmanship to ensure smooth operations of the properties
- Protect the SVDP brand by representing the agency through positive communication and professionalism
- Review monthly budget and balance statements for accuracy and financial improvements
- Other duties as assigned
Specific Knowledge, Skills, Abilities:
- Skilled or knowledgeable in HVAC
- Skilled or knowledgeable in commercial and residential electrical
- Skilled or knowledgeable in carpentry, drywall, masonry, plumbing, mechanical and/or automotive
- Ability to climb ladders, stoop, crawl, reach - are all essential functions of the job
- Knowledge of safety requirements for the tools/machinery used
- Ability to communicate clear concise instructions to staff
- Excellent auditory and vision skills
- Ability to interact effectively and professionally, as a leader, with staff, volunteers, vendors, and clients
- Self-starter; Must be proactive and a problem solver
- Superior organization, prioritization, and self-motivation skills
- Ability to plan, coordinate, monitor, and motivate the activities of others
- Ability to listen (e.g. clients, staff) and to understand and respond positively to their requests
- Ability to lift a minimum of 75 pounds with assistance
Reporting to this position: Up to five (5) Maintenance Techs, one (1) Assistant Facility Manager