Accounting Manager

Position Overview

A $50 million privately held manufacturing company is seeking a hands-on Accounting Operations Manager to oversee day-to-day transactional and general accounting activities. This is an individual contributor role reporting directly to the Financial Controller. The ideal candidate is comfortable working in a highly manual environment, is detail-oriented, and can independently manage multiple accounting processes and deadlines.

Primary Areas of Responsibility

• General Accounting — approximately 60%: Manage prepaid expenses, commissions, account reconciliations, journal entries, supporting schedules, and other general ledger activities.
• Manual Billing — approximately 20%: Prepare, review, and issue customer invoices accurately and on schedule, including nonstandard or manually calculated billings.
• Accounts Receivable — approximately 20%: Maintain customer accounts, apply cash receipts, monitor aging, research discrepancies, and follow up on outstanding balances.

Additional Responsibilities

• Support the monthly close process by preparing journal entries, reconciliations, schedules, and account analyses.
• Calculate, record, and reconcile commissions and other recurring accruals or prepaid balances.
• Maintain accurate customer and transaction records within QuickBooks and supporting spreadsheets.
• Research and resolve billing, payment, and account discrepancies in partnership with internal departments and customers.
• Prepare reports and supporting documentation for management, audits, and other business needs.
• Identify opportunities to improve the accuracy, consistency, and efficiency of accounting processes while operating within the company’s current manual environment.
• Assist the Financial Controller with ad hoc accounting projects and other responsibilities as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Progressive experience in general accounting, billing, and accounts receivable.
• Strong hands-on QuickBooks experience is required.
• Solid understanding of general ledger accounting, reconciliations, prepaid expenses, accruals, and journal entries.
• Strong Excel skills and the ability to work accurately with detailed, manually maintained data.
• Experience in a privately held or manufacturing environment is preferred but not required.
• Ability to prioritize competing deadlines and work independently with limited oversight.
• Strong analytical, organizational, follow-through, and communication skills.