What are the responsibilities and job description for the Assistant Controller position at SALAMANDER CHARLESTON EMPLOYER LLC?
POSITION OBJECTIVE |
The Accounting Manager will manage the daily and monthly processing and reporting of all accounting activities for Middleton Place Inn and Venues, managed by Hotel Bennett, located at 4290 Ashley River Road. This position coordinates with the Hotel Bennett Director of Finance.
ESSENTIAL JOB FUNCTIONS |
- Reconcile cash and credit cards daily for both accounts. Follow up on any variances. Make deposits once a week and pick up change order.
- Process and issue the Daily Sales Report. Upload the daily entries into the general ledger.
- Assist in Month End Closing procedures including planning the month end-closing schedule, issuing draft financials, and formatting the Executive Summary with variance explanations.
- Analyze financial information detailing revenues and expenses, prepare balance sheets, profit and loss statements, and other reports to summarize hotel’s current and projected financial position
- Coordinate house charges with night audit. Post house charges weekly and at month end.
- Input all invoices on site for both companies, scanning the invoices into Sage. Process check runs. Reconcile monthly vendor statements.
- Process the payroll, coordinating supplemental pay, and edits with managers on property.
- Process all group deposits and billing for groups and weddings. Follow up on collection of accounts.
- Post and process payments via CC, wire or check (scan and record deposits in Synovus).
- Calculate all group commissions and submit to Bennett for approval for payment. Submit accruals for group commissions at month end.
- Reconcile balance sheet accounts to include bank reconciliations monthly.
- Maintain log of capital projects and invoices
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Assist with other projects as needed, assigned by Assistant Controller and Director of Finance.
EDUCATION/EXPERIENCE |
- High School diploma or general education degree (GED); Bachelor’s degree in accounting or Finance required.
- Three to Five years accounting experience in the Hospitality Industry, preferred.
REQUIREMENTS |
- Must be able to speak, read, write and understand the primary languages used in the workplace.
- Must be able to read and write to facilitate the communication process.
- Requires good communication skills, both verbal and written.
- Thorough knowledge of computer processing system and ability to manually perform these operations if necessary.
- Knowledge of computer accounting programs, math skills as well as budgetary analysis capabilities required.
- Must be able to handle a high workload volume with organization and control.
- Ability to solve problems and make rational decisions.
- Ability to prepare and analyze data, figures and transcriptions prepared on and generated by computer.
- May be required: to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS |
- Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems.
- Must be able to sit at a desk for up to 5 hours per day. Walking and standing are required the rest of the working day. This includes traveling to and from meetings. Length of time of these tasks may vary from day to day and task to task.
- Must be able to exert well-paced ability to maneuver between functions occurring simultaneously.
- Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis.
- Must be able to lift up to 15 lbs. occasionally.
- Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity.
- Talking and hearing occur continuously in the process of communicating with guests, supervisors and other employees.
- Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
- Must have finger dexterity to be able to operate office equipment such as computers, printers, multi-line touch tone phone, filing cabinets, photocopiers, dolly and other office equipment as needed.
Salamander Hotels & Resorts is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. Salamander is a drug-free workplace and participant in E-Verify.
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